Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #87676/T-M2022
Purpose: Fuel Credit Card Services
Entity Name(s)/Address(s): Fleet Card Inc. d/b/a Impac Fleet, 350 North Sam Houston Parkway East, Suite 234, Houston, Texas 77060
Contract Amount: $100,000.00
Funding Source: City Budget, Department of Engineering and Municipal Clerk and Council
Contract Period: Upon approval by Municipal Council through May 31, 2015, inclusive of extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Fuel Credit Card Services Contract#87676/T- M-2022 to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this contract with the following vendor commencing adoption of this resolution to May 31, 2015, inclusive of any subsequent extensions to the term of the contract:
#87676, Fleet Card Inc. d/b/a Impac Fleet, 350 North Sam Houston Parkway East, Suite 234, Houston, Texas 77060
WHEREAS, the Purchasing Director recommends the utilization of this State contract award on the grounds that it provides Fuel Credit Card Services, in accordance to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Fuel Credit Card Services, is expected not to exceed $100,000.00; and
WHEREAS, usage of this contract provides Fuel Credit Card Services, as required by the Department(s) of Engineering, Division of Motors and the Municipal Clerk and Council; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract # 87676/T-M2022, Fleet Card Inc., d/b/a Impac Fleet to provide, FUEL CREDIT CARD SERVICES, for the period commencing from the adoption of this resolution to May 31, 2015, inclusive of any subsequent extensions to the term of this State contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16. Funds for expenditures against this contract are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(c).
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). Certification of the Availability of Funds shall be executed by purchase order, each time an order is placed and charged against this contract. This contract shall not exceed $100,000.00 inclusive of subsequent extensions to the term of contract by the state.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a state contract award to Fleet Card Inc., d/b/a Impac Fleet, to provide for the purchase of Fuel Credit Card Services for the period commencing from the adoption of this resolution to May 31, 2015, inclusive of any subsequent extensions to the term, at a cost not to exceed $100,000.00.