Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #87720
Purpose: Data Communications Equipment
Entity Name(s)/Address(s):Cisco Systems Inc., 8th Fl. 499 Thornall Street, Edison, New Jersey 08837
Contract Amount: $97,202.32
Funding Source: Office of Homeland Security and Preparedness (OHSP) Grant, no City funds required
Contract Period: September 1, 2014through May 31, 2019
Contract Basis: ( ) Bid ( x ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
...body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Data Communications Equipment contract, M-7000 to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the term of the State contract is September 1, 2014, through May 31, 2019; and
WHEREAS, the City wishes to utilize the authorized dealer/distributor, Millennium Communications, Group, Inc., 11 Melanie Lane, Unit 13, East Hanover, New Jersey 07936-1100, under state contract # 87720, Cisco Systems Inc., 8th Floor, 499 Thornall Street, Edison, New Jersey 08837; and
WHEREAS, the City of Newark, Office of Emergency Management and Homeland Security requests authorization to utilize this state contract's authorized dealer/distributor, Millennium Communications, Group, Inc., to renew the maintenance agreements for network hardware and software at the Emergency Operations Center (EOC) located at 480 Clinton Avenue, Newark, New Jersey 07108, inclusive of maintaining LAN Electronics, Video Conferencing, UC Electronics, the Genetec Security Center, Synergis, Omnicast, and DDN Storage; and
WHEREAS, the City of Newark accepted Urban Areas Security Initiative Grant funds from the NJ Office of Homeland Security and Preparedness by Resolution 7R1-I dated December 4, 2013; and
WHEREAS, N.J.S.A 52:34-10.6(c) authorizes the City to purchase equipment, goods and or services related to homeland security, domestic preparedness which are paid for or reimbursed by federal funds awarded by the U.S. Department of Homeland Security without public bidding if the contractor either (1) is a holder of a current State contract for the equipment, or (2) is participating in a federal procurement program established by a federal department or agency, or (3) has been approved by the State Treasurer in consultation with the New Jersey Domestic Security Preparedness Task Force; and
WHEREAS, the City of Newark, Office of Emergency Management and Homeland Security desires to execute and ratify a contract, for the renewal of the maintenance agreements for network hardware and software at the Emergency Operations Center (EOC),located at 480 Clinton Avenue, Newark New Jersey07108.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract #87720, Cisco Systems Inc., with services and supplies being provided by the Authorized Dealer/Distributor, Millennium Communications Grp., Inc.); to provide, DATA COMMUNICATIONS EQUIPMENT to the City of Newark's Emergency Operations Center.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16.
4. Certification of the Availability of Funds is provided on Cert # 14-ADM469 from business unit NW051-G14-A14A0-94550-B2014 for $97,202.32.
5. The term of this contract shall be from October 1, 2014 through September 30, 2015, in an amount not to exceed Ninety Seven Thousand, Two Hundred and Two dollars and Thirty-Two cents ($97,202.32).
6. No municipal funds shall be required as the project is funded through FY13 USAI Grant funds issued by the New Jersey Office of Homeland Security and Preparedness (OHSP).
7. This contract complies with Local Pay-to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
8. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
9. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution ratifies and authorizes the utilization of a state contract to procure services from Millennium Communications Group, Inc., an authorized dealer/distributor for Cisco Systems Inc., at a not to exceed amount of $97,202.32, for the renewal of maintenance agreements for network hardware and software at the Emergency Operations Center (EOC), located at 480 Clinton Avenue, Newark, New Jersey 07108.