Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Automotive Lubricants
Entity Name(s)/Address(s): 1)David Weber Oil Company, 601 Industrial Road., Carlstadt, New Jersey 07072, 2) Samuels, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, NewJersey 07088
Contract Amount: $107,000.00
Funding Source: City of NewarkBudget/Departments of Engineering, Neighborhood and Recreational Services and Water and Sewer Utilities
Contract Period: To be established for a period not exceeding two years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids Solicited: Six (6)
Invitations to Bid: Six (6)
Bids Received: Three ( 3)
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WHEREAS, on September 30, 2014, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Automotive Lubricants to the Department of Engineering, Neighborhood and Recreational Services and Water and Sewer Utilities as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages and six (6) invitations to bid to the prospective vendors following the date of advertisement; and
WHEREAS, on October 16, 2014, three (3) bids were received in response to this advertisement; and
WHEREAS, the Engineering Department recommends that an award be made to David Weber Oil Company and Samuels, Inc. T/A Buy Wise Auto Parts, the lowest responsive responsible bidders; and
WHEREAS, the Purchasing Director concurs with the recommendation of an award being made to David Weber Oil Company,andSamuels, Inc. T/A Buy Wise Auto Parts, the lowest responsive responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold their prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with David Weber Oil Coompany, 601 Industrial Road., Carlstadt, New Jersey 07072, to receive line item # 9 for year one and year two, (various brands), and Samuels, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088, to receive line items #1- 8 & 10 for year one and year two (various brands), to provide Automotive Lubricants to the City, whose bids were received on the advertised due date and determined to be the lowest responsive responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3 b.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2014 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) 2.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $107,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to David Weber Oil Company, and Samuels, Inc. T/A Buy Wise Auto Parts, to provide Automotive Lubricants, to the City of Newark, at a cost not to exceed $107,000.00 for two (2) years for two (2) vendors.