Title
Dept/ Agency: Law
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Services Contract
Purpose: Legal Services - Workers' Compensation Counsel
Entity Name: Pitman Mindas Grossman Lee and Moore, PC
Entity Address: 150 Morris Avenue, P.O. Box 696, Springfield, New Jersey 07081
Contract Amount: An amount not to exceed $125,000.00
Funding Source: Workers' Compensation Insurance Fund
Contract Period: January 1, 2015 - December 31, 2015
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( X ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Failed 7R1-m 010715
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WHEREAS, the City of Newark is involved in ongoing legal matters and therefore has a need to acquire legal services; and
WHEREAS, legal services are professional services, exempt from the requirement for public bidding, pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, the Corporation Counsel of the City of Newark caused to be published on the City of Newark's website, a Notice of Request for Qualifications ("RFQ") for Workers' Compensation Legal Services on or about October 31, 2014; and
WHEREAS, the City of Newark received a total of fourteen (14) proposals in response to the RFQ; and
WHEREAS, Pitman Mindas Grossman Lee and Moore, PC, located at 150 Morris Avenue, P.O. Box 696, Springfield, New Jersey 07081, submitted a proposal and it was found based upon price and other factors to be in the best interest of the City of Newark to accept the proposal for the purpose of providing legal services concerning Workers' Compensation Services; and
WHEREAS, the City of Newark wishes to enter into a contract with Pitman Mindas Grossman Lee and Moore, PC, to provide legal services concerning Workers' Compensation Matters, in an amount not to exceed One Hundred Twenty-Five Thousand Dollars ($125,000.00), for a period of January 1, 2015 through December 31, 2015; and
WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that notice of the award of contracts for "Professional Services" without competitive bidding must be published in a local newspaper; and
WHEREAS, this contract is for an amount over $17,500.00 and is being awarded as a fair and open contract pursuant to N.J.S.A. 19:44A-20.5; and
WHEREAS, Pitman Mindas Grossman Lee and Moore, PC, has completed and submitted a Business Entity Disclosure Certification, which certifies that Pitman Mindas Grossman Lee and Moore, PC has not made any reportable contributions to a political or candidate committee in the City of Newark in the previous one (1) year, and that the contract will prohibit Pitman Mindas Grossman Lee and Moore, PC from making any reportable contributions through the term of the contract; and
WHEREAS, the Mayor of the City of Newark signed into law Executive Order Number MEO-07-0001 (hereinafter "Pay-to-Play Executive Order"), which requires reporting of political contributions to Newark Municipal Candidates and prohibits certain political contributions during the duration of the contract; and
. WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract to a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates; and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Corporation Counsel, are hereby authorized and directed on behalf of the City of Newark to execute a contract with Pitman Mindas Grossman Lee and Moore, PC, located at 150 Morris Avenue, P.O. Box 696, Springfield, New Jersey 07081, to provide legal services concerning Workers' Compensation Matters in an amount not to exceed One Hundred Twenty-Five Thousand Dollars ($125,000.00), for the period of January 1, 2015 through December 31, 2015.
2. The term of this contract shall be January 1, 2015 through December 31, 2015, for such matters that may arise during the contract term.
3. This contract is being awarded pursuant to the fair and open procedures of the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5) and pursuant to the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(a)(i)) and is in compliance with Executive Order MEO-07-0001, effective March 31, 2007.
4. This is a contract which shall be awarded in one fiscal year although the date on which it properly takes effect falls in the next fiscal year. Accordingly this contract is subject to the availability and appropriation of sufficient funds in the year in which it takes effect. New Jersey Administrative Code 5:30-5.5(e). Funds for this contract in the amount not to exceed $125,000.00, shall be provided from the Workers' Compensation Insurance Fund.
5. A copy of the executed agreement herein authorized shall be filed in the Office of the City Clerk by the Corporation Counsel and shall be made available for public inspection.
6. A notice of this action shall be published in the newspaper authorized by law to publish a legal advertisement and as required by law within ten (10) days of the adoption of this resolution.
STATEMENT
This resolution authorizes the Mayor of the City of Newark and/or his designee, the Corporation Counsel, to enter into a contract for legal services for Workers' Compensation Matters with Pitman Mindas Grossman Lee and Moore, PC, 150 Morris Avenue, P.O. Box 696, Springfield, New Jersey 07081, in an amount not to exceed One Hundred Twenty-Five Thousand Dollars ($125,000.00), for the period of January 1, 2015 to December 31, 2015.