Title
Dept/ Agency: Administration/Office of Emergency Management
Action: (X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Contract for upgrade, support and maintenance of computer hardware and software through use of General Service Administration contract
Purpose: To upgrade and maintain our video wall controller to ensure interconnect ability between the EOC, The Mobile EOC, and all other City, State and Federal Agencies.
Entity Name: Imtech Corporation d/b/a Activu
Entity Address: 301 Round Hill Drive, Rockaway, New Jersey 07866
Contract Amount: $18,603.56
Funding Source: Office of Homeland Security & Preparedness (OHSP) Grant with no City funds required
Contract Period: October 1, 2014 through December 31, 2014
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( X ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Approved GSA Contractor GS-35F-0632N
...body
WHEREAS, The Department of Administration, Office of Emergency Management (OEM) desires to upgrade and maintain its video wall controller located at 480 Clinton Avenue, Newark, New Jersey to ensure interconnect ability between the EOC, the Mobile EOC, and all other City, State and Federal Agencies and to service, support and upgrade the Emergency Operation Centers (EOC) existing outdated Activu video wall Controller; and
WHEREAS, the State 2004 Appropriations Act, P.L.2004, c. 71, and as described by the Division of Local Government Services in Local Finance Notices 2004-21 and further reiterated as option No. 4 in Local Finance Notice 2009-20 allows local units to purchase goods from certain federal government contracts without the requirement for public bidding pursuant to the Local Public Contracts Law, and through this resolution and properly executed contracts, the City of Newark, plans to use such contracts to undertake the Service, Support and Upgrade to the Department of Administration, Division of Emergency Managements Emergency Operation Centers (EOC) existing outdated Activu video wall Controller; and
WHEREAS, the Director of the Office of Emergency Management and Homeland Security conclude that bidding is not practicable in order to meet acquisition timing or other criteria appropriate to the circumstances; and
WHEREAS, the desired services and or items are not available through State contract or other in-State procurement; and
WHEREAS, the City of Newark accepted Urban Areas Security Initiative Grant funds from the NJ Office of Homeland Security and Preparedness by Resolution number 7R1-i dated December 4, 2013,; and
WHEREAS, N.J.S.A 52:34-10.6(c) authorizes the City to purchase equipment, goods and or services related to homeland security, domestic preparedness which are paid for or reimbursed by federal funds awarded by the U.S. Department of Homeland Security without public bidding if the contractor either (1) is a holder of a current State contract for the equipment, or (2) is participating in a federal procurement program established by a federal department or agency, or (3) has been approved by the State Treasurer in consultation with the New Jersey Domestic Security Preparedness Task Force; and
WHEREAS, Imtech Corporation d/b/a/ Activu, 301 Round Hill Drive, Rockaway, New Jersey 07866, is participating in a federal procurement program established by a federal department or agency and is the holder of General Services Administration Contract GS-35F-0632N; and
WHEREAS, Activu has represented that it is qualified by its experience and reputation for reliability and longevity to provide the upgrade and maintenance of our existing activu video wall controller, to ensure interconnect ability between the EOC, The Mobile EOC, and all other City, State and Federal Agencies. in a manner consistent with the terms and conditions set forth in the GSA contract; and
WHEREAS, the City of Newark, Office of Emergency Management and Homeland Security desires to execute and ratify a contract, to Service, Support and Upgrade the Department of Administration, Division of Emergency Managements Emergency Operation Centers (EOC) existing outdated Activu video wall Controller located at 480 Clinton Avenue, Newark New Jersey and to upgrade and maintain its video wall controller to ensure interconnect ability between the EOC, the Mobile EOC, and all other City, State and Federal Agencies in an amount of $18,603.56.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and or his designee, the Assistant Business Administrator and or the Director of the Office of Emergency Management and Homeland Security are hereby authorized to execute and enter into a contract in the amount of Eighteen Thousand, Six Hundred and Three Dollars, and Fifty-Six cents. ($18,603.56) with Imtech Corporation d/b/a Activu, 301 Round Hill Drive, Rockaway, New Jersey 07866to upgrade and maintain the Emergency Operations Center video wall controller to ensure interconnect ability between the EOC, the Mobile EOC, and all other City, State and Federal Agencies. This contract award is hereby ratified.
2. Pursuant to N.J.S.A 52:34-10.6(c), the contract is awarded to Imtech Corporation d/b/a/ Activu, holder of General Service Administration Contract GS-35F-0632N, to service, support and upgrade the Department of Administration, Division of Emergency Managements Emergency Operation Centers (EOC) existing outdated Activu video wall Controller. See attached copy of GSA Terms and Conditions.
3. The term of this contract shall be from October 1, 2014 through December 31, 2014, in an amount of Eighteen Thousand, Six Hundred and Three Dollars, and Fifty-Six cents. ($18,603.56).
4. No municipal funds shall be required as the project is funded through FY13 USAI Grant funds issued by the New Jersey Office of Homeland Security and Preparedness (OHSP).
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
6. There shall be no amendment of this resolution without the approval of the Municipal Council.
7. Attached is the Certification of funds issued by the Acting Director of Finance of the City of Newark which states that there are available sufficient legally appropriated funds for the purposes set forth herein above. A copy of the certification of funds shall be filed in the Office of the City Clerk by the Department of Administration along with the original resolution.
8. The Director of the Office of Emergency Management and Homeland Security shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution ratifies and authorizes the award of a contract to procure services with Imtech Corporation d/b/a Activu in the amount of Eighteen Thousand, Six Hundred and Three Dollars, and Fifty-Six cents($18,603.56) from October 1, 2014 through December 31, 2014.