Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Corporation Curb Stops, Couplings and Hitches
Entity Name(s)/Address(s): 1.) Atlantic Plumbing Supply Corp., 702 Joline Avenue, Long Branch, New Jersey 07740, 2.)Capitol Supply Construction Products, Inc.,149 Old Turnpike Road, Wayne, New Jersey, 07470, 3.) HD Supply Waterworks, 61 Gross Avenue, Edison, New Jersey, 08837 and 4.) Raritan Group, Inc., PO Box 10120, New Brunswick, New Jersey 08906/301 Meadow Road, Edison, new Jersey 09917
Contract Amount: $150,000.00
Funding Source: City of Newark Budget/ Department of Water and Sewer Utilities
Contract Period: to be established for a period not to exceed two years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Service ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Entity Name/Address:
Additional Information:
Bids solicited: Six (6)
Bids received: Four (4)
body
WHEREAS, on October 7, 2014, the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Corporation Curb Stops, Couplings and Hitches, to the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on October 23, 2014, four (4) bids were received in response to this advertisement; and
WHEREAS, the Public Works Superintendent of the Division of Sewers and Water Supply recommended an award based on line item pricing; and
WHEREAS, the Purchasing Director concurs with the recommendation of an line item award to Atlantic Plumbing Supply Corp., Capitol Supply Construction Products, Inc., HD Supply Waterworks and Raritan Group, Inc., the only responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with (1) Atlantic Plumbing Supply Corp., 702 Joline Ave., Long Branch, New Jersey 07740 to receive line items #1-3, 5-7, 27-32, 34-36, 59-61, 79, 81, and 83-84 for year one and year two, line items # 39 & 40 for year one and line items #18 & 19, 44, 46 and 115 for year two, (various brands types and sizes), (2) Capitol Supply Construction Products, Inc.,149 Old Turnpike Road, Wayne, New Jersey, 07470 to receive line items #11 & 12, 17, 26-26, 33, 37, 42 & 43, 47-49, 52-56, 62-64, 66, 68, 70, 72-74, 76, 86-107, 114, and 119-121 for year one and year two and line items # 13 & 14, 18 & 19, 65, 67, 69, 78 and 115 for year one, and line item # 39-40 and 85 for year two, (various brands, types and sizes), (3) HD Supply Waterworks, 61 Gross Avenue, Edison, New Jersey, 08837, to receive line items # 4, 8-10, 15 and 16, 20-22, 51, 71, 75, 77, 80, 108 & 109 and 117 for year one and year two, and line item # 13 & 14, 45, 50, 65, 67, 69 and 78 for year two, (various brands, types and sizes) and (4) Raritan Group, Inc., PO Box 10120 New Brunswick, New Jersey 08906/301 Meadow Road, Edison, new Jersey 09917, to receive line items #58, 82, 110-113, 116 and 118 for year one and year two, line item # 38, 44-46, 50 and 85 for year one (various brands, types and sizes), to provide Corporation Curb Stops, Couplings and Hitches, to the City, whose bids were received on the advertised due date and determined to be the lowest responsive, responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2015 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) (2).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $150,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to (1) Atlantic Plumbing Supply Corp., (2) Capitol Supply Construction Products, Inc., (3) HD Supply Waterworks and (4) Raritan Group, Inc., to provide Corporation Curb Stops, Couplings and Hitches, to the City of Newark, at a cost not to exceed $150,000.00 for two (2) years for four (4) vendors.