Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Fire Truck Parts, Genuine Apparatus (Various) AM LaFrance, Ferrara, E-One & Hale
Entity Name(s)/Address(s): (1.) Absolute Fire Protection Company, Inc., 2800 Hamilton Boulevard, South Plainfield, New Jersey 07080
(2.) Campbell Supply Co., LLC, 1015 Cranbury South River Road, South Brunswick, New Jersey 08831
Contract Amount: $200,000.00
Funding Source: City of Newark Budget/Department of Engineering
Contract Period: To be established for a period not to exceed two years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
(List vendors here - only if list is long
Additional Information:
Bids Solicited: Seven (7)
Bids Received: Two (2)
body
WHEREAS, on July 22, 2014, the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Fire Truck Parts, Genuine Apparatus (Various) AM LaFrance, Ferrara, E-One & Hale, to the Department Engineering, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed seven (7) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 7, 2014, two (2) bids were received in response to this advertisement; and
WHEREAS, the Manager of the Division of Motors, Engineering Department recommends that a line item award be made to the responsive and responsible bidders, Absolute Fire Protection Company, Inc., and Campbell Supply Co., LLC, based on highest discount off; and
WHEREAS, the Purchasing Director concurs with the recommendation of an award being made to the responsive and responsible bidders, Absolute Fire Protection Company, Inc., and Campbell Supply Co., LLC,; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Absolute Fire Protection Company, Inc., 2800 Hamilton Boulevard, South Plainfield, New Jersey 07080 and Campbell Supply Co., LLC, 1015 Cranbury South River Road, South Brunswick, New Jersey 08831, to provide Fire Truck Parts, Genuine Apparatus (Various) AM LaFrance, Ferrara, E-One & Hale to the City, whose bids were received on the advertised due date and determined to be the highest discount off brands indicated on the price schedules, and in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2014 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) (2) .
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $200,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizing the Mayor and/or his designee, the Purchasing Director, to enter into a contract with Absolute Fire Protection Company, Inc., and Campbell Supply Co., LLC, to provide Fire Truck Parts, Genuine Apparatus (Various) AM LaFrance, Ferrara, E-One & Hale, to the City of Newark, at a cost not to exceed $200,000.00 for two (2) years for two (2) vendors.