Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Lamps, Fluorescent & Incandescent
Description: Lamps
Entity Name(s)/Address(s): Adams Electric Sales, Inc., 15 Wilkerson Avenue, Jersey City, New Jersey
Contract Amount: Amount not to exceed $96,000.00
Funding Source: City of Newark Budget/Departments of Engineering and Water and Sewer Utilities
Funding Account Codes: NW011 - 080 -080 - 1110- 83380 - Engineering/Public Buildings W037 - 750 -750 - 7502 -83380 - Water Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
1st. Advertisement, June 19, 2015
Bids Solicited: Four (4)
Bids Received: Zero (0)
2nd Re-Advertisement, September 8, 2015
Bids Solicited: Five (5)
Bids Received: One (1)
Deferred 7R1-m 031616
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WHEREAS, on June 19, 2015, the City of Newark ,through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Lamps, Fluorescent & Incandescent, to the Departments of Engineering and Water & Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed four (4) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on July 9, 2015, the City received no bids in response to this advertisement; and
WHEREAS, on September 8, 2015, the City of Newark, through its Purchasing Director, re-advertised to solicit bids for contractor(s) to provide, Lamps, Fluorescent & Incandescent, to the Departments of Engineering and Water & Sewer Utilities; and
WHEREAS, the Division of Central Purchasing distributed five (5) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on September 24, 2015, the City received one (1) bid in response to this advertisement; and
WHEREAS, the Manager of Public Buildings recommends an award be made to Adams Electric Sales, Inc., the responsive and responsible bidder: and
WHEREAS, the Supervising Procurement Specialist concurs with the recommendation; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidder consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Adams Electric Sales, Inc., 15 Wilkinson Ave., Jersey City, New Jersey 07305, to provide Lamps, Fluorescent & Incandescent to the City, whose bid was received on the advertised due date and determined to be the only responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2015 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed for account line NW011 - 080 - 1110 - 83380 - Engineering, and NW037- 750 - 7502 - 83380 - Water Sewer Utilities, covering the amount of the order. This contract shall not exceed $96,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a contract with Adams Electric Sales, Inc., 15 Wilkinson Ave., Jersey City, New Jersey 07305, to provide Lamps, Fluorescent & Incandescent to the City of Newark, at a cost not to exceed $96,000.00 for two (2) years.