Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Emergency Contract #E2015-07
Purpose: Operation and Management Services for the Municipal Television Studio
Entity Name: Cologna Production, Inc.
Entity Address: 19 Aycrigg Avenue, Passaic, New Jersey 07055
Contract Amount: Increase the Emergency Contract by $160,000.00
Funding Source: City of Newark Budget/Department of Administration
Contract Period: Term of contract from August 4, 2015, through November 3, 2015, or until the emergency is abated.
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a (X) Emergency Contract
Additional Information:
Deferred 7R1-p (as) 031616
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WHEREAS, Emergency Contract 2015-07 was entered into to allow for the continued operation and management services for the Municipal Television Studio from May 4, 2015, through August 3, 2015, in the amount of $46,000.00 (Forty- Six Thousand Dollars and Zero Cents; and
WHEREAS, the City issued a request for proposal for Operation and Management Services for the Municipal Television Studio on March 23, 2015; and
WHEREAS, one (1) bid was received by request for proposal due date on April 15, 2015, but was found to be deficient; and
WHEREAS, the City re-issued another request for proposal for Operation and Management Services for the Municipal Television Studio on July 17, 2015, with a due date of August 14, 2015; and
WHEREAS, three (3) bids were received on August, 14, 2015; and
WHEREAS, the bids were reviewed, and the recommendation to award a contract is pending approval before the Municipal Council; and
WHEREAS, through Resolution 7R1-b September 2, 2015, the Municipal Council authorized an extension of Emergency Contract 2015-07 and extended the term commencing on August 3, 2015 through November 3, 2015, or until the emergency condition is abated in an amount of $40,000.00; and
WHEREAS, the funds authorized through Resolution 7R1-b September 2, 2015 on or about September 1, 2015, were exhausted and additional funds in the amount of $160,000.00 (One Hundred Sixty Thousand Dollars and Zero Cents) to cover the costs of the services provided from September 1, 2015, through the present or until the emergency condition is abated are required; and
WHEREAS, it is imperative that the City continue to provide management and operation of the Municipal Television Studio for public health, safety and welfare of City residents; and
WHEREAS, City Ordinance 6PSF-e, April 6, 2011, Article 2:5-13.2(E)(1) (b), (c), states that Emergency Contracts shall not be for a period in excess of ninety (90) days and no extensions of an emergency contract shall be permitted without authorization by the Municipal Council by resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The City of Newark is authorizing to increase funding for Emergency Contract 2015-07 with Cologna Production, Inc., 119 Aycrigg Avenue, Passaic, New Jersey 07055, in the amount of $160,000.00, to cover the costs of the services provided from September 1, 2015 through the present or until the emergency condition is abated for the operation and management services for the Municipal Television Studio.
2. The increase in funding to Emergency Contract 2015-07 is ratified from September 1, 2015 to the date of adoption of this resolution.
3. These additional funds will allow the continuation of Emergency Contract 2015-07 from September 1, 2015 through the present or until emergency condition is abated.
4. Pursuant to N.J.A.C. 5:30-5.5(a), a Temporary Budget, attached hereto is the Chief Finance Officer’s Certification, which states partial funds in the amount of $100,000.00 are available in the 2016 Temporary Budget, the balance to be provided in the 2016 Adopted Budget. The Certification shall be filed along with the original resolution and the executed contract in the Office of the City Clerk.
STATEMENT
This resolution ratifies, authorizes and amends the City of Newark to increase funds in an amount of $160,000.00 for Emergency Contract 2015-07 with Cologna Production, Inc. 119 Aycrigg Avenue, Passaic, New Jersey 07055, to cover the cost of services provided and continuing costs for the operation and management services for the Municipal Television Studio from September 1, 2015, through the present or until the emergency condition is abated.