Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Work Boots
Description: Safety and Protective Supplies
Entity Name(s)/Address(s): (1) Asia Trading Int’l d/b/a Unipro International, 390 Nye Ave., Irvington, New Jersey, 07111, (2) JLMP Sporting Goods Corporation, 110 Mount Pleasant Avenue, Newark, New Jersey 07104, and (3) Keyport Army and Navy, 14 West Front Street, Keyport, New Jersey 07735-1210 / P.O. Box 985, Brick, New Jersey 08723
Contract Amount: Amount not to exceed $95,000.00
Funding Source: City of Newark Budget/Departments of Health and Community Wellness, Engineering, Neighborhood and Recreational Services, Water and Sewer Utilities, and Public Safety
Account Line Code(s):
NW028-28T-5T28-59720-B2016-Health and Community Wellness
NW011-110-1109-83810-B2016-Engineering/Motors
NW011-110-1110-83830-B2016-Engineering/Public Buildings
NW011-110-1107-83830-B2016-Engineering/Traffic and Signals
NW011-090-0901-8383-B2016-Public Safety/Fire
NW011-160-1604-8381-B2016-Neighborhood and Recreational Services/ Sanitation
NW011-080-0801-83810-B2016-Public Safety/Police
NW037-750-7502-83830-B2016-Water and Sewer Utilities
NW011-030-0309-8381-B2016-Public Safety/Office of Emergency Management
Contract Period: To be established for a period not exceeding two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Advertised Date: March 22, 2016
Number of Bids Solicited: Eight (8)
Number of Bids Received: Three (3)
body
WHEREAS, on March 22, 2016, the City of Newark, through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide, Work Gloves, to the Departments of Health and Community Wellness, Engineering, Neighborhood and Recreational Services, Water and Sewer Utilities and Public Safety, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed eight (8) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on April 7, 2016, the Division received three (3) bids in response to this advertisement; and
WHEREAS, the Supervising Procurement Specialist recommends that a multiple line item award be made to: Asia Trading Int’l d/b/a Unipro International; JLMP Sporting Goods Corporation; and Keyport Army and Navy, the only responsive, responsible bidders to provide, Work Boots to the City; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a multiple vendor, line item award with: (a) Asia Trading Int’l d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111, to receive line items # 1, 6, 7 and 8 for year one and year two (various materials, sizes and types);(b) JLMP Sporting Goods Corporation, 110 Mount Pleasant Avenue, Newark, New Jersey 07104, to receive line items # 9, 10, 11, 12, and 13 for year one and year two (various materials, sizes and types); and (c)Keyport Army and Navy, 14 West Front Street, Keyport, New Jersey 07735-1210 / P.O. Box 985, Brick, New Jersey 08723, to receive line items # 2, 3 and 14 for year one and year two (various materials, sizes and types); to provide Work Boots to the City, whose bids were received on the advertised due date and determined to be the only responsive responsible bidders in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2016 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines,
NW028-28T-5T28-59720-B2016 -Health and Community Wellness
NW011-110-1109-83810-B2016-Engineering/Motors
NW011-110-1110-83830- B2016-Engineering/Public Buildings
NW011-110-1107-83830- B2016-Engineering/Traffic and Signals
NW011-090-0901-8383-B2016-Public Safety/Fire
NW011-160-1604-8381-B2016-Neighborhood and Recreational Services/
Sanitation
NW011-080-0801-83810-B2016-Public Safety/Police
NW037-750-7502-83830-B2016-Water and Sewer Utilities
NW011-030-0309-8381-B2016-Public Safety/Office of Emergency Management
covering the amount of the order. This contract shall not exceed $95,000.00 for two (2) years.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a multiple vendor contract awarded to the following vendors: Asia Trading Int’l d/b/a Unipro International; JLMP Sporting Goods Corporation, and; Keyport Army and Navy, to provide Work Boots, to the City of Newark, at a cost not to exceed $95,000.00 for a period of two (2) years for three (3) vendors.