Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2007 Vehicles Sport Utility (SUV) and all applicable vendors
Purpose: Purchase of One (1) Sport Utility Vehicles (SUV)
Entity Name(s)/Address(s): Beyer Ford, LLC.,170 Ridgedale Avenue, Morristown, New Jersey 07962
Contract Amount: Amount not to exceed $28,778.00
Funding Source: Department of Engineering, Division of Motors NW011; 011-110-1110-94430-B2016
Contract Period: Upon approval by the Municipal Council not to exceed October 29, 2016 inclusive of any extension of the State Contract
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This is a one-time purchase and the Purchase Order are the contracts.
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WHEREAS, the City of Newark through its Supervising Procurement Specialist, wishes to utilize the Vehicles, Sport Utility State Contract, under term contract, #T-2007 to purchase a 2016 Ford Explorer from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the term contract, # T-2007 Vehicles, Sport Utility (SUV) State Contract with the following vendor commencing from the adoption of this resolution, through complete delivery, not to exceed October 29, 2016, and or inclusive of any contract extensions approved by State Contract:
#83013, Beyer Ford LLC, 170 Ridgedale Avenue, Morristown, New Jersey 07962
WHEREAS, the Supervising Procurement Specialist, recommends the utilization of this State Contract award on the grounds that it provides Vehicles, Sport Utility (SUV) according to specifications required by the City of Newark, Department of Engineering, Division of Motors ; and
WHEREAS, usage of this contract provides “Vehicles, Sport Utility (SUV)” as requested by the Department of Engineering, Division of Motors, to purchase a 2016 Ford Explorer at a cost not to exceed $28,778.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist is authorized to utilize term contract # T-2007, “Vehicles, Sport Utility (SUV)”, to provide One (1) Sport Utility Vehicle (SUV), to the City of Newark, for the period commencing from the adoption of this resolution to complete delivery, not to exceed October 29, 2016 and or inclusive of any contract extensions approved by State Contract, which includes the following vendor.
#83013, Beyer Ford LLC, 170 Ridgedale Avenue, Morristown, New Jersey 07962
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
5. Funds for the purchase of this vehicle are encumbered on PO# NW011 116516, 011-110-1110-94430-B2016 for $28,778.00. This contract shall not exceed $28,778.00.
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the contract(s) in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Supervising Procurement Specialist to utilize State Term Contract # T-2007, which includes an award to the following vendor, Beyer Ford LLC, 170 Ridgedale Avenue, Morristown, New Jersey 07960 to provide One (1) Sport Utility Vehicle (SUV), for the period commencing from the adoption of this resolution by Municipal Council of the City of Newark to complete delivery, not to exceed October 29, 2016, and or inclusive of any contract extensions approved by State Contract at a cost not to exceed $28,778.00.