Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Temporary Staffing Services (Health Field and Related Services)
Entity Name(s)/Address(s):
1.) Delta T. Group North Jersey, Inc., One Woodbridge Center, Suite 512 Woodbridge, New Jersey 07095
2.) ADIL Business Systems, Inc., 55 Mineola Blvd, Suite 3, Mineola, New York 11501
3.) Axion Worldwide, LLC, 510 Thornall Street, Suite 110, Edison, New Jersey 08837
Contract Amount: $12,229,705.62 for three (3) vendors
Funding Source: 2016 Budget/Department of Health and Community Wellness
Account Line Codes:
NW051-G13-2H3J0-71280, NW051-G15-H15D0-71280, NW051-G15-3H5G0-71280,
NW051-G14-H3410-71280, NW051-G14-2H540-71280, NW051-G15-A15D0-71280,
NW051-G15-2H560-71280, NW051-G15-H25F0-71280, NW051-G16-H76B0-7128,
NW027-A15-EC520-71280, NW027-A15-EC550-71280, NW011-120-12010-71280,
NW011-120-12020-71280, NW011-120-12030-71280, NW011-120-12050-71280,
NW011-120-12070-71280 and NW011-120-12080-71280- B2016
Contract Period: To be established for a term not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Fourteen (14)
Bids received: Six (6)
Deferred 7R1-v 090816
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WHEREAS, on March 8, 2016, the City of Newark through its Supervising Procurement Specialist, advertised to solicit bids for Temporary Staffing Services (Health Field and Related Services) to be provided to the Department of Health and Community Wellness as described in the bid proposal attached hereto and made a part hereof; and
WHEREAS, the Division of Central Purchasing distributed fourteen (14) bid proposal packages in response to this advertisement (a copy of the Vendor List is attached hereto and made a part hereof); and
WHEREAS, on March 24, 2016, six (6) bids were received in response to this advertisement; and
WHEREAS, the Department of Health and Community Wellness reviewed and evaluated the six (6) bids that were received, and recommends a multiple award of line item contracts to provide temporary staffing to the Department to the three (3) lowest, responsive and responsible bidders, more specifically, Delta T. Group, Inc., ADIL Business Systems, Inc. and Axion Worldwide, LLC (copies of those three (3) vendors’ proposals and contracts are attached hereto and made a part hereof, and a copy of the Award Recommendation memorandum from the Director of the Department of Health and Community Wellness is also attached hereto and made a part hereof); and
WHEREAS, the Supervising Procurement Specialist also reviewed and evaluated the six (6) bids that were received, and concurs with the recommendation of the Department of Health and Community Wellness that a multiple award be made to the three (3) vendors indicated in the paragraph immediately above (a copy of the Award Recommendation memorandum from the Supervising Procurement Specialist is attached hereto and made a part hereof); and
WHEREAS, pursuant to N.J.S.A. 40A:11-24 the vendors agreed to hold their prices bid until such time as an award is made: and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitation through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into and execute contracts with Delta-T. Group North Jersey, Inc., One Woodbridge Center, Suite 512, Woodbridge, New Jersey 07095, ADIL Business Systems, Inc., 55 Mineola Blvd, Suite 3, Mineola, New York 11501 and Axion Worldwide, LLC, 10 Thornall Street, Suite 110, Edison, New Jersey 08837 to provide Temporary Staffing Services (Health Field and Related Services), as more specifically identified in the paragraph immediately below, to the City of Newark’s Department of Health and Community Wellness, whose bids were received on the advertised due date and determined to be the lowest responsive and responsible bidders in accordance with bid specifications. The terms of the contracts will be established for two (2) year terms pursuant to N.J.S.A. 40A:11-3(b).
2. Delta T. Group North Jersey, Inc., is awarded 1st year line item No.’s 5-8,11,19, 24, 25, 28, 31, 34, 36-38, 41, 43, 45-46, 49-50, 53, 56-57, 59-63 and 64, and 2nd year line item No.’s 5-8,11,19, 24-25, 28, 31, 34, 36-38, 41, 43, 45-46, 49-50, 53, 56-57, 59-64 and 65. Adil Business Systems, Inc., is awarded 1st year line items No.’s 2, 10, 12-15, 17-18, 22, 27, 29-30, 35, 39-40, 42, 44, 47-48, 51-52, 55, 58 and 65, and 2nd year line items No.’s 2, 10, 12-15, 17-18, 22, 27, 29-30, 35, 39-40, 42, 44, 47-48, 51-52, 55, and 58. Axion Worldwide, LLC, is awarded 1st year line items No.’s 1, 3-4, 9, 16, 20-21, 23, 26, 32-33, and 54, and 2nd year line items 1, 3-4, 9, 16, 20-21, 23, 26, 32-33 and 54.
3. There shall be no amendment or change of these contracts without the approval of the Municipal Council by resolution.
4. There shall be no advance payment on these contracts in accordance with N.J.S.A. 40A:5-16. Funds for 2016 and subsequent years are contingent upon appropriation, pursuant to N.J.A.C. 5:30-5.5(b)(2).
5. This is an open ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds as required by N.J.A.C. 5:30-5.5(d)2(c) shall be obtained in advance each time an order is placed covering the amount of the service. These contracts shall not exceed a total cost of $12,229,705.62 for a two (2) year term, for three (3) vendors. Funding Codes: NW051-G13-2H3J0-71280, NW051-G15-H15D0-71280, NW051-G15-3H5G0-71280, NW051-G14-H3410-71280, NW051-G14-2H540-71280, NW051-G15-A15D0-71280, NW051-G15-2H560-71280, NW051-G15-H25F0-71280, NW051-G16-H76B0-7128, NW027-A15-EC520-71280, NW027-A15-EC550-71280, NW011-120-12010-71280, NW011-120-12020-71280, NW011-120-12030-71280, NW011-120-12050-71280, NW011-120-12070-71280 and NW011-120-12080-71280- B2016.
6. The Supervising Procurement Specialist shall forthwith file duly executed copies of these contracts in the Office of the City Clerk.
7. If required by the law, the City Clerk shall provide the appropriate notice of the award of this contract to the state Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into and execute contracts with Delta-T. Group North Jersey, Inc., ADIL Business Systems, Inc., and Axion Healthcare Solutions LLC, as a line item multiple award, to provide Temporary Staffing Services (Health Field and Related Services) to the City of Newark’s Department of Health and Community Wellness at a total cost not to exceed $12,229,705.62 for a two (2) year term, with three (3) vendors.