Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2085 and all applicable vendors and dealers
Purpose: Automotive Parts for Heavy Duty Vehicles Class 5 or Higher Over 15,000 lbs. GVWR
Entity Name(s)/Address(s): See below
Contract Amount: $1,012,500.00
Funding Source: 2017 Budget/ Department of Public Works/Division of Motors NW011-060-0602/account codes 83630-83640-83670-B2017/ $900,000.00/Department of Water and Sewer Utilities NW037-750-7502-83630-B2017/$100,000.00/Department of Public Works/ Division of Sanitation NW011-160-1604-1607 and 1605/account codes 83650-83670-83870-83620-83530-83420-B2017/$12,500.00
Contract Period: Upon approval by the Municipal Council through August 9, 2019 inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
#42086, Air Brake Equipment, 225 Route 22 West, Hillside, New Jersey 07205
#42069, Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022
#42074, Campbell Freightliner LLC., 1015 Cranbury South River Road, South Brunswick, New Jersey 08831
#42122, H.A. Dehart & Son Inc., 311 Crown Point Road, Thorofare, New Jersey 08086-9999
#42075, Mid-Atlantic Truck Center, 525 Linden Avenue West, Linden, New Jersey 07036
#42073, Route 23 Auto Mall, 1301 Route 23 South, Butler, New Jersey 07405
#42071, Samuels Inc. t/a Buy Wise Auto Parts, 2087-2091 Springfield Avenue, Vauxhall, New Jersey 07088
#42105, Sanitation Truck Repairs, 2301 Roosevelt Avenue, South Plainfield, New Jersey 07080
#42100, Superior Distributors Co. Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407
#42090, Transaxle LLC., 2501 Route 73 South, P.O. Box 2306, Cinnaminson, New Jersey 08077
#42093, Genuine Parts Company d/b/a Napa, 2999 Circle 75 Parkway, Atlanta, Georgia 30339
Additional Information:
body
WHEREAS, the City of Newark, through its Supervising Procurement Specialist, wishes to utilize the Automotive Parts for Heavy Duty Vehicles cCass 5 or Higher Over 15,000 lbs. GVWR under State Term Contract, #T-2085 to purchase Automotive Parts for Heavy Duty Vehicles Class 5 or Higher Over 15,000 lbs. GVWR from authorized vendors and/or distributors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-12 and N.J.S.A. 52:25-16.1 et seq. all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the Department of Public Works and the Department of Water and Sewer Utilities, wishes to utilize the State Term Contract, #T2085, Automotive Parts for Heavy Duty Vehicles Class 5 or Higher Over 15,000 lbs. GVWR with the listed vendors inclusive of authorized dealers and/or distributors to commence upon adoption of this resolution through August 9, 2019.
#42086, Air Brake Equipment, 225 Route 22 West, Hillside, New Jersey 07205
#42069, Beyer Bros. Corp.,109 Broad Ave., Fairview, New Jersey 07022
#42074, Campbell Freightliner LLC., 1015 Cranbury South River Road, South Brunswick, New Jersey 08831
#42122, H.A. Dehart & Son Inc., 311 Crown Point Road, Thorofare, New Jersey 08086-9999
#42075, Mid Atlantic Truck Center, 525 Linden Avenue West, Linden, New Jersey 07036
#42073, Route 23 Auto Mall, 1301 Rt. 23 South, Butler, New Jersey 07405
#42071, Samuels Inc. t/a Buy Wise Auto Parts, 2087-2091 Springfield Avenue, Vauxhall, New Jersey 07088
#42105, Sanitation Truck Repairs, 2301 Roosevelt Avenue, South Plainfield, New Jersey 07080
#42100, Superior Distributors Co. Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407
#42090, Transaxle LLC., 2501 Rt. 73 South, P.O. Box 2306, Cinnaminson, New Jersey 08077
#42093, Genuine Parts Company d/b/a Napa, 2999 Circle 75 Parkway, Atlanta, Georgia 30339
WHEREAS, the Supervising Procurement Specialist recommends the utilization of these State Term Contract awards on the grounds that they provide Automotive Parts for Heavy Duty Vehicles Class 5 or Higher Over 15,000 lbs. GVWR according to specifications required by the City of Newark, Department of Public Works, and the Department of Water Sewer Utilities to maintain the City’s Heavy Duty Motor Vehicles, at a cost not to exceed $1,012,500.00; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist is authorized to utilize the State Term Contract #T-2085 , vendors; #42086 Air Brake Equipment, 225 Route 22 West, Hillside, New Jersey 07205; #42069 Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022; #42074 Campbell Freightliner LLC, 1015 Cranbury South River Road, South Brunswick, New Jersey 08831; #42122 H.A. Dehart & Son Inc., 311 Crown Point Road, Thorofare, New Jersey 08086-9999; #42075 Mid Atlantic Truck Center, 525 Linden Avenue West, Linden, New Jersey 07036; #42073 Route 23 Auto Mall, 1301 Rt. 23 South, Butler, New Jersey 07405; #42071 Samuels Inc. t/a Buy Wise Auto Parts, 2087-2091 Springfield Avenue, Vauxhall, New Jersey 07088; #42105 Sanitation Truck Repairs, 2301 Roosevelt Avenue, South Plainfield, New Jersey 07080; #42100 Superior Distributors Co. Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407; #42090 Transaxle LLC, 2501 Rt. 73 South, P.O. Box 2306, Cinnaminson, New Jersey 08077; #42093 Genuine Parts Company d/b/a Napa, 2999 Circle 75 Parkway, Atlanta, Georgia 30339, to provide Automotive Parts for Heavy Duty Vehicles Class 5 or Higher Over 15,000 lbs. GVWR, to provide goods to the City of Newark, for the period commencing from the adoption of this resolution through August 9, 2019.
2. All purchases shall be in accordance with N.J.S.A. 52:25-16.1 et seq., only those goods and/or services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record.
3. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
4. There shall be no amendment of this resolution without the approval of the Municipal Council.
5. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A: 5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(d).
6. This is an open-ended contract to be used as needed during the term of the contract by the Department of Public Works and the Department of Water and Sewer Utilities. Thus ,for any and all expenditures against this contract, a certification of available funds from Department of Public Works, Motors NW011, 060, 0602 account codes 83630, 83640, 83670, B2017, Department of Water and Sewer Utilities NW037, 750, 7502, 83630, B2017, Department of Public Works, Sanitation NW011; 160, 1604, 1607 and 1605 Account codes 83650, 83670, 83870, 83620, 83530, 83420, B2017, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed each time an order is placed and a contractual liability is incurred, covering the amount of the order. This contract shall not exceed $1,012,500.00 for the period commencing from the adoption of this resolution by the Municipal Council through August 9, 2019, inclusive of extensions by the State.
7. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Supervising Procurement Specialist to utilize the State Term Contract #T-2085 Automotive Parts for Heavy Duty Vehicles Class 5 or Higher Over 15,000 lbs. GVWR State Term Contract T-2085 which includes awards to the following vendors; Air Brake Equipment, Beyer Bros. Corp., Campbell Freightliner LLC, H.A. Dehart & Son Inc., Mid-Atlantic Truck Center, Route 23 Auto Mall, Samuels Inc. t/a Buy Wise Auto Parts, Sanitation Truck Repairs, Superior Distributors Co. Inc., Transaxle LLC and Genuine Parts Company d/b/a Napa, to provide Automotive Parts for Heavy Duty Vehicles Class 5 or Higher Over 15,000 lbs. GVWR to the City of Newark, for the period commencing from the adoption of this resolution through August 9, 2019, inclusive of any extensions, at a cost not to exceed $1,012,500.00.