Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Purchase of one (1) 2016 or Newer Chevrolet Tahoe 4WD 4 Door LS
Entity Name(s)/Address(s): Mall Chevrolet, 74 Haddonfield Road, Cherry Hill, New Jersey 08002
Contract Amount: Not to exceed $40,619.00
Funding Source: 2016 Budget/ Department of Public Works, Division of Motors
Fund 026, Account 46560, Budget Reference B2016
Contract Period: One Time Delivery, no later than May 31, 2017
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: Seven (7)
Bids Received: One (1)
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WHEREAS, on September 20, 2016, the City Of Newark through its Supervising Procurement Specialist, advertised to solicit bids for contractors to provide the 2016 or Newer Chevrolet Tahoe 4 WD 4 Door LS to the Division of Motors Public Works as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed seven (7) bid proposal packages to prospective vendors following September 20, 2016 advertisement; and
WHEREAS, on October 6, 2016 the Supervising Procurement Specialist received one (1) bid in response to the September 20, 2016 advertisement; and
WHEREAS, the Supervising Procurement Specialist reviewed the bid and in conjunction with the Director of Public Works, Division of Motors and Public Safety Police recommended that a contract for a 2016 or Newer Chevrolet Tahoe 4 WD 4 Door LS be awarded to the only responsive responsible bidder, Mall Chevrolet; and
WHEREAS, pursuant to N.J.S.A. 40A11-24, the vendor, Mall Chevrolet, agreed to hold prices until such time as an award is made as the law allows; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitation through public bidding in accordance with N.J.S.A. 40A 11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY THAT:
1. The Mayor and/ or his designee, the Supervising Procurement Specialist is authorized to enter into a contract with Mall Chevrolet 75 Haddonfield Road, Cherry Hill, New Jersey 08002, for the City to purchase one (1) 2016 or Newer Chevrolet Tahoe 4WD 4 Door LS as said vendor was determined to be the only responsive, responsible bidder in accordance with bid specifications, and its bid was received on the advertised due date. Upon adoption of the resolution by Municipal Council, the term of the contract will be established, with delivery completed no later than May 31, 2017.
2. There shall be no amendment or change of this contract without the approval of Newark Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A 40A:5-16 pursuant to N.J.A.C. 5:30-5.5-(d). Funds for 2017 and subsequent years are contingent upon appropriations.
4. It is responsibility of the Director of the Department of Engineering, Division of Motors to ascertain that the 2016 or Newer Chevrolet Tahoe 4WD 4 Door LS complies with the specifications; and
5. A duly executed copy of the contract shall be forthwith field in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City shall provide the appropriate notice of award of this contract to the State Comptroller no later than 20 business days following such award. In accordance with N.J.S.A. 52: 15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/ or his designee, the Supervising Procurement Specialist to enter into a contract with Mall Chevrolet 75 Haddonfield Road, Cherry Hill, New Jersey 08002, for the City to purchase one (1) 2016 or Newer Chevrolet Tahoe 4WD 4Door LS at a cost not to exceed $40,619.00 with delivery completed no later than May 31, 2017.