Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Shredding Services Documents and Various Items (On Site)
Entity Name(s)/Address(s): SafeGuard Documents Destruction, Inc., 800 Rike Drive, Millstone Township, New Jersey 08535
Contract Amount: Amount not to exceed $50,000.00
Funding Source: 2017 Budget/ Office of the City Clerk NW011-020-0201-7128-B2017
Contract Period: To be established for a period not to exceed two (2) years.
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Twelve (12)
Bid received: Two (2)
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WHEREAS, on October 11, 2016, the City of Newark through its Supervising Procurement Specialist, advertised to solicit bids from contractors to provide Shredding Services, Documents and Various Items on Site, to the Office of the City Clerk as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed twelve (12) bid proposal packages to prospective vendors following the October 11, 2016, advertisement; and
WHEREAS, on October 27, 2016 the Division of Central Purchasing received two (2) bids in response to the October 11, 2016, advertisement; and
WHEREAS, the Archives Manager, Office of the City Clerk, recommends that a contract for Shredding Services be awarded to the lowest responsive responsible bidder SafeGuard Document Destruction, Inc.; and
WHEREAS, the Supervising Procurement Specialist, concurs with the recommendation; and
WHEREAS, pursuant to N.J.S.A.40A:11-24 the vendor agreed to hold the prices bid until such time as an award is made as the law allows; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bid...
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