Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Swimming Pools
Entity Name(s)/Address(s): Rana Construction, Inc., 430 Madison Avenue, Elizabeth, New Jersey 07201
Contract Amount: Amount not to exceed $792,500.00
Funding Source: 2017 Budget/ Department of Public Works:
NW011-060-0604-71770-B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Eight (8)
Bids received: Four (4)
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WHEREAS, on November 29, 2016, the City of Newark through its Supervising Procurement Specialist advertised to solicit bids for Maintenance and Repair: Swimming Pools, which the contractor will provide to the City of Newark, for the Department of Public Works’ usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also solicited eight (8) bids from prospective vendor (s) from its established bid list; and
WHEREAS, on December 15, 2016, four (4) bids were received in response to this advertisement; and
WHEREAS, the Department of Public Works recommends that an award be made to Rana Construction, Inc., 430 Madison Avenue, Elizabeth, New Jersey 07201, the lowest responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist concurs from review and evaluation with the recommendation that the award be made to Rana Construction, Inc., 430 Madison Avenue, Elizabeth, New Jersey 07201, the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist are hereby authorized to enter into and execute a contract with Rana Construction, Inc., 430 Madison Avenue, Elizabeth, New Jersey 07201 for the provision of Maintenance and Repairs: Swimming Pools for the City of Newark, whose bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for two (2) years; pursuant to N.J.S.A. 40A: 11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be incurred each time an order is placed, covering the amount of the service from Account # NW011-060-0604-71770-B2017. This contract shall not exceed $792,500.00 for a period of two (2) years.
5. The Supervising Procurement Specialist shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizing the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a contract with Rana Construction, Inc., 430 Madison Avenue, Elizabeth, New Jersey 07201, for the provision of Maintenance and Repair: Swimming Pools for the City of Newark, at a cost not to exceed $792,500.00 for a two year term.