Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Collision Body Work, Heavy Duty Vehicles and Trucks Over One (1) Ton
Entity Name(s)/Address(s): Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114
Contract Amount: Amount not to exceed $600,000.00
Funding Source: 2017 Budget/ Department of Public Works/Division of Motors: NW011-060-0602-71860-B2017
Department of Water and Sewer Utilities: NW037-750-7502-71870- B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Thirteen (13)
Bids received: Two (2)
body
WHEREAS, on December 20, 2016, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for Maintenance and Repair: Collision Body Work, Heavy Duty Vehicles and Trucks Over One (1) Ton, which the contractor will provide to the City of Newark, for the Departments of Public Works/Division of Motors’ and the Water and Sewer Utilities’ usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited thirteen (13) bids from prospective vendor (s) from its established bid list, and
WHEREAS, on January 5, 2017, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
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WHEREAS, the Departments of Public Works/Division of Motors and Water and Sewer Utilities recommends that an award be made to Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114, the lowest responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, concurs from review and evaluation with the recommendations that the award be made to Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114, the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114, for the provision of Maintenance and Repair: Collision Body Work, Heavy Duty Vehicles and Trucks Over One (1) Ton for the City of Newark, whose bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for two (2) years; pursuant to N.J.S.A. 40A: 11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be incurred each time an order is placed, covering the amount of the service from account lines City of Newark Budget/ Department of Public Works/Division of Motors NW011-060-0602-71860-B2017/ Department of Water and Sewer Utilities NW037-750-7502-71870-B2017. This contract shall not exceed $600,000.00 for a period of two (2) years.
5. The Supervising Procurement Specialist, QPA, shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into a contract with Lusamer Auto Body Corp., 27 Austin Street, Newark, New Jersey 07114, to provide Maintenance and Repair: Collision Body Work, Heavy Duty Vehicles and Trucks Over One (1) Ton for the City of Newark, at a cost not to exceed $600,000.00 for a term not to exceed two (2) years.