Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Moving Services
Description: Moving Services for the City’s Childhood Lead Poisoning Prevention Program
Entity Name(s)/Address(s): Brantley Brothers Moving & Storage Company, Inc., 168 Elizabeth Avenue, Newark, New Jersey 07108
Contract Amount: Amount not to exceed $50,000.00
Funding Source: 2017 Budget/ Department of Health and Community Wellness
Account Code Line: NW051-G17-H17A0-7204-B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: Twelve (12)
Bids Received: Two (2)
body
WHEREAS, on March 21, 2017, the City of Newark (hereinafter “City”), through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Moving Services for the Childhood Lead Poisoning Prevention Program, for the Department of Health and Community Wellness, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also solicited twelve (12) prospective vendors to respond to this advertisement; and
WHEREAS, on April 13, 2017, the Division of Central Purchasing received two (2) bids in response to the advertisement and solicitation; and
WHEREAS, the Acting Director of the Department of Health and Community Wellness, Division of Environmental Health recommends that an award be made to Brantley Brothers Moving & Storage Company, Inc. 168 Elizabeth Avenue, Newark, New Jersey 07108 (hereinafter “Brantley Brothers”), who was the lowest responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendation from the Acting Director of Department of Health and Community Wellness, that an award be given to Brantley Brothers, the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., the requirements of the fair and open process are met by solicitations through public bidding in accordance with N.J.S.A.40A:11-1 et seq.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Brantley Brothers Moving & Storage Company, Inc.168 Elizabeth Avenue, Newark, New Jersey 07108, for the provision of Moving Services for the City’s Childhood Lead Poisoning Prevention Program. Brantley Brothers’ bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a term of two (2) years, pursuant to N.J.S.A.40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code line, NW051-G17-H17A0-72040-B2017. This contract shall not exceed $50,000.00 for two (2) years.
5. The Supervising Procurement Specialist, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10a and the May 7, 2008 Notice of the Office of the State Comptroller .
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into a contract with Brantley Brothers Moving & Storage Company, Inc., to provide Moving Services for the City of Newark’s Childhood Lead Poisoning Prevention Program, at a cost not to exceed $50,000.00 for a term of two (2) years.