Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #79123, Term Contract T 2787
Purpose: Dump Truck 39,000 LB GVWB C&C 5/7 CU.YD 10’ Aluminum Body & Accessories
Entity Name(s)/Address(s): Bucks County International Inc.,134 Old Oxford Valley Road, Langhorne, Pennsylvania 19047
Contract Amount: $128,092.00
Funding Source: NW041-10W-1109/10W40-94710-B2010
Contract Period: Upon approval by Municipal Council through December 14, 2017
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address: Bucks County International Inc.,134 Old Oxford Valley Road, Langhorne, Pennsylvania 19047
Additional Information:
One time Purchase, the Purchase Order(s) and the resolution are the contracts.
body
WHEREAS, the City of Newark through its Supervising Procurement Specialist, QPA, wishes to utilize the Dump, Trucks,39,000 LB. GVWR C&C, 5/7 CU.YD. 10’ Aluminum Body & Accessories contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize State contract #79123, Term Contract T-2787, with the following vendor Bucks County International Inc.134 Old Oxford Valley Road, Langhorne, Pennsylvania 19047 upon approval and adoption of this resolution by the Municipal Council until the date of complete delivery, which will not be no later than December 14, 2017; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of this State contract #79123 Term Contract T-2787 award on the grounds that it provides Dump, Trucks,39,000 LB. GVWR C&C, 5/7 CU.YD. 10’ Aluminum Body & Accessories according to specifications required by the City of Newark, Department of Water and Sewer Utilities; and
WHEREAS, pursuant to N.J.S.A 40A:11 -12 the total cost for the purchase of Dump Trucks, 39,000 LB. GVWR C&C, 5/7 CU.YD., 10’ Aluminum Body & Accessories, is not to exceed $128,092.00;and
WHEREAS, usage of this State contract #79123 Term Contract T-2787 provides Dump, Trucks, 39,000 LB. GVWR C&C, 5/7 CU.YD., 10’ Aluminum Body & Accessories, at a cost not to exceed $128,092.00; and
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize State contract #79123, Term Contract T-2787, Dump Trucks, 39,000 LB. GVWR C&C, 5/7 CU.YD., 10’ Aluminum Body & Accessories, for the period commencing from the adoption of this resolution, to complete delivery, not to exceed December 14, 2017.
2. All purchases shall be in accordance with N.J.S.A 52:25-16.1 et seq., only those item/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record.
3. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Condition, Methods of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract documentation and agreements.
4. There shall be no amendment of this resolution without the approval of the Municipal Council.
5. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16.
6. Funds for the purchase of these vehicles are encumbered on Purchase Order #0000000260 NW041, 10W, 1109/10W40, 94710, B2010. This contract shall not exceed $128,092.00.
7. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
8. The Purchasing Division shall file a duly executed copy of the contract(s) in the Office of the City Clerk, if applicable.
9. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Supervising Procurement Specialist, QPA to utilize State Term Contract #79123, Term Contract T 2787, which includes an award to the following vendor: Bucks County International Inc.134 Old Oxford Valley Road, Langhorne, Pennsylvania 19047, to provide for the purchase of Dump, Trucks,39,000 LB. GVWR C&C, 5/7 CU.YD. 10’ Aluminum Body & Accessories, for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark upon complete delivery, not to exceed December 14, 2017, at a cost not to exceed $128,092.00.