Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-1466 (# 81123)
Purpose: Video Teleconferencing Equipment and Services
Entity Name(s)/Address(s): Tele Measurements, Inc., 145 Main Avenue, P.O. Box 1078, Clifton, New Jersey 07014
Contract Amount: Amount not to exceed $50,000.00
Funding Source: 2017 Budget/ Department of Administration, Division of Communications: NW011; 030; 0310; 71280; B2017
Contract Period: Upon approval by Municipal Council through March 31, 2018
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
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WHEREAS, the City of Newark through its Supervising Procurement Specialist, QPA, wishes to utilize the Video Teleconferencing Equipment & Services, under Term Contract, #T-1466 to purchase products from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the Term Contract, # T-1466 Video Teleconferencing Equipment & Services, State Contract, with the following vendor #81123 Tele Measurements, Inc. 145 Main Avenue P.O. Box 1078, Clifton, New Jersey 07014, commencing upon adoption of this resolution, upon complete delivery, not to exceed March 31, 2018; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of these State Contract awards on the grounds that they provide Video Teleconferencing Equipment Services for use by the Division of Communications; and
WHEREAS, usage of this contracts provides Video Teleconferencing Equipment Services, at a cost not to exceed $50,000.00; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize Term Contract, #T1466, Video Teleconferencing Equipment Services, which includes the following vendor: #81123 Tele Measurements, Inc. 145 Main Avenue, P.O. Box 1078, Clifton, New Jersey 07014 for the City of Newark, for the period commencing from the adoption of this resolution not to exceed March 31, 2018 of the State Contract.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation, and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A:5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
5. This contract is awarded as an open ended contract; pursuant to N.J.A.C. 5:30-5.5(d)(2). A certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. This contract shall not exceed $50,000.00.
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Director of the Division of Central Purchasing shall file an executed copy of the contract(s) in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of the State Term Contract # T-1466, Video Teleconferencing Equipment Services, which includes an award to the following vendor, #A81123 Tele Measurements, Inc. to purchase, Video Teleconferencing Equipment, for the period commencing from the adoption of this resolution not to exceed March 31, 2018 of the State Contract, at a cost not to exceed $50,000.00.