Title
Dept/Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract(s) M-0483 and all applicable vendors and dealers
Purpose: Increase the amount to be spent on NASPO ValuePoint Computer Equipment, by $69,480.57 and add the Department of Water and Sewer Utilities, as a user agency, for an amended total not to exceed $569,480.57 for all authorized dealers, specifically, Let’s Think Wireless, LLC.
Entity Name(s)/Entity Address: Panasonic Corporation of North America, Three Panasonic Way 7F-3, Secaucus, New Jersey 07094-2997 and authorized dealers and distributors for Panasonic specifically, Let’s Think Wireless, LLC., 26 Chapin Road, Suite 1112, PO Box 628, Pine Brook, New Jersey 07058
Contract Amount: Amount not to exceed $569,480.57
Funding Source: 2015 Budget/Department of Water and Sewer Utilities/ Business unit NW051, Department ID G15, Division W15C0, Account B2015
Contract Period: Upon approval by Municipal Council through March 31, 2018
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Original Resolution 7R1-o adopted on June 21, 2017 in an amount not to exceed $500,000.00. Amending the resolution to increase the contract amount by $69,480.57
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WHEREAS, on June 21, 2017, the City of Newark Municipal Council adopted Resolution 7R1-o, authorizing certain City Departments to utilize the NASPO ValuePoint Computer Equipment, State of New Jersey Term Contract (Contract M-0483, “State Computer Contract” or “State Contract”), to purchase laptops and tablets together with their related peripherals and services from: Panasonic Corporation of North America, Three Panasonic Way 7F-3, Secaucus, New Jersey 07094-2997 and authorized dealers and distributors for Panasonic (Panasonic) and EMC Corporation, 176 South Street, Hopkinton, Massachusetts 01748-2208. (“EMC”) and authorized dealers and distributors, specifically, Let’s Think Wireless, LLC., 26 Chapin Road, Suite 1112, PO Box 628, Pine Brook, NJ 07058 under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29, for the period up to March 31, 2020, at a cost not to exceed $500,000.00; and
WHEREAS, the Department of Water and Sewer Utilities desires to utilize the awarded State Contract to Panasonic and authorized dealers and distributors, Contract number #89980 from date of adoption by Municipal Council through March 31, 2020 in the amount of $69,480.57; and
WHEREAS, the Department of Water and Sewer Utilities is seeking to amend Contract M-0483 to increase the amount previously approved for Term Contract M-0483 by $69,480.57 for use by Department of Water and Sewer Utilities; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends that the Municipal Council approve the request to increase the amount previously approved for Term Contract M-0483 by $69,480.57 for the Department of Water and Sewer Utilities for an amended total not to exceed $569,480.57; and
WHEREAS, the purchase of goods/services by Local contracting units through State contracts comply with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure and are authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12.
NOW, THEREFORE, BE IT RESOLVED BY THE MNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, Resolution 7R1-o, adopted on June 21, 2017 is hereby amended and the Supervising Procurement Specialist, QPA, is authorized to increase the amount previously approved for Term Contract M-0483 by $69,480.57 and add the Department of Water and Sewer Utilities as a user agency, for an amended combined total not to exceed $569,480.57, to purchase goods and services from Panasonic and its authorized vendors or distributors specifically, Let’s Think Wireless, LLC., 26 Chapin Road, Suite 1112, PO Box 628, Pine Brook, NJ 07058 under the New Jersey Cooperative Purchasing Program1-NJCP.
2. The term of this amended contract shall be for the period upon authorization by Municipal Council through March 31, 2018.
3. All purchases shall be in accordance with N.J.S.A. 52:25-16.1 et seq. The Supervising Procurement Specialist, QPA, is responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only those items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record
4. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
5. The Supervising Procurement Specialist, QPA, shall review all documents, price quotes and Scope of Work submitted by the vendors to ensure that the terms in the quotes do not conflict with the terms of the State contract.
6. There shall be no amendment of this resolution without the approval of the Municipal Council
7. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
8. Attached is Certification of Funds in the amount of $69,480.57 for the Department of Water and Sewer Utilities provided from the follow: Business Unit: NW051; Department: G15; Division/Project: W15C0; Account #: 71280; and Budget: B2015. The Department of Water and Sewer Utilities is the only department that is permitted to process payments under the above budget code numbers.
9. This contract complies with Local Pay- to- Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
10. The Purchasing Division shall forthwith file a duly executed copy of the contract(s) in the Office of the City Clerk if applicable.
11. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes an amendment to Resolution 7R1-o, adopted on June 21, 2017, to increase the amount previously approved for State Contract #M0483, specifically, Panasonic and its authorized dealers and distributors, Contract number #89980, specifically, Let’s Think Wireless, LLC., 26 Chapin Road, Suite 1112, PO Box 628, Pine Brook, NJ 07058 and by adding the Department of Water and Sewer Utilities as a user agency, in the amount of by $69,480.57 for an amended total amount not to exceed $569,480.57 under the New Jersey Cooperative Purchasing Program 1-NJCP.