Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide work clothes and accessories for city employees
Description: Work Clothes and Accessories
Entity Name(s)/Address(s):
1) Asia Trading International, LLC., d/b/a Unipro International, 390 Nye Avenue, Irvington, New Jersey 07111
2) JLMP Sporting Goods, 110 Mt. Pleasant Avenue, Newark, New Jersey 07104
Contract Amount: $378,000.00
Funding Source: 2017 Budgets/
Engineering/Traffic and Signals, Public Safety/ Office of Emergency Management, Public Safety/Fire, Public Safety/Police, Public Works/Motors
Public Works/Public Buildings, Public Works/Parks and Grounds
Public Works/Sanitation and Water and Sewer Utilities
Funding Account Codes: Dept -Div/Proj .-Acct-Bud/Ref.
NW011, 110, 1107, 83830, B2017-Engineering/Traffic and Signals
NW011, 030, 0309, 83810, B2017-Public Safety/ Office of Emergency Management
NW011, 090, 0901, 7224, B2017-Public Safety/Fire
NW011, 080, 0801, 83810, B2017-Public Safety/Police
NW011, 060, 0602, 83550, B2017-Public Works/Motors
NW011, 060, 0604, 83320, B2017-Public Works/Public Buildings
NW011, 060, 0603, 8381, B2017-Public Works/Parks and Grounds
NW011, 060, 0605, 8381, B2017-Public Works/Sanitation
NW037, 750, 7502, 83810, B2017-Water and Sewer Utilities
Contract Period: To be established for a period not exceeding two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
1st Advertised date: March 22, 2016
Bids Solicited: Six (6)
Bids Received: Three (3)
2nd Advertised date: June 7, 2016
Bids Solicited: Nine (9)
Bids Received: Two (2)
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WHEREAS, on March 22, 2016, the City of Newark through its Supervising Procurement Specialist, QPA advertised to solicit bids for contractor(s) to provide to the City of Newark, Work Clothes and Accessories, for the Departments of
Engineering/Traffic and Signals, Public Safety/ Office of Emergency Management, Public Safety/Fire, Public Safety/Police, Public Works/Motors, Public Works /Public Buildings, Public Works/Parks and Grounds, Public Works/Sanitation and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on April 7, 2016, three (3) bids were received in response to this advertisement; and
WHEREAS, upon review and tabulation of the bids received and in the best interest to the City the Supervising Purchasing Specialist, QPA determined that reject all bids pursuant to N.J.S.A. 40A:11-13.2, et seq. to significantly revise the specifications and that the Work Clothes and Accessories be re-advertised; and
WHEREAS, on June 7, 2016, the City of Newark through its Supervising Procurement Specialist, QPA re-advertised to solicit bids for contractor(s) to provide to the City of Newark, Work Clothes and Accessories, for the Departments of Engineering/Traffic and Signals, Public Safety/Office of Emergency Management Public Safety/Fire, Public Safety/Police, Public Works/Motors, Public Works /Public Buildings, Public Works/Parks and Grounds, Public Works/Sanitation, Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed nine (9) bid proposal packages to the prospective vendors following the date of re-advertisement; and
WHEREAS, on June 23, 2016, two (2) bids were received in response to this re-advertisement; and
WHEREAS, the Supervising Procurement Specialist, QPA recommends that an award for the provision of Work Clothes and Accessories to the City of Newark, be awarded to Asia Trading International, LLC d/b/a Unipro International and JLMP Sporting Goods the only responsive responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the responsive responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA are hereby authorized to enter into a contract to purchase Work Clothes and Accessories from the responsive responsible bidders, whose bids were received on the re-advertised due date and who were determined to be the responsive responsible bidders for the categories identified on the price schedules, in accordance with the bid specifications. Specifically, the Mayor and or his designee, the Supervising Procurement Specialist, QPA are hereby authorized to enter into a contract to purchase line item numbers 4, 5, 6, 8, 19, 27, 33, 40, 41, 42, 50, 51, 52, 53, 55, 61, 64, 65, 70, 72, 74, 80, 82, 84, 85, 89, 90, 96, 97, 98, 101, 102, 103, 107, 108, 112, 114, 115, 128, 129, 130, 131, 133, 143, 144, 151, 152, 153, 154, 155, 156, 157, 158, 159, 160, 161, 162, 163, 164, 175, 176, 177, 178, 179, 180, 181, 184, 185, 186, 187, 188, 189, 191, 192, 193, 194, 198, 199, 200, 201, 202, 203, 225, 226, 227, 228, 229, 230, 231, 232, 233, 234, 235, 236, 241, 242, 243, 244, 245, 246, 247, 248, 249, 250, 251, 252, 253, 254, 255, 256, 257, 262, 266, 267, 268, 269, 270, 271, 272, 273, 274 and 275 for year one (1) and year two (2) to Asia Trading International, LLC d/b/a Unipro International 390 Nye Avenue Irvington, New Jersey 07111, and line item number 1, 2, 3, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 20, 21, 22, 23, 24, 25, 26, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 43, 44, 45, 46, 47, 48, 49, 54, 55, 56, 57, 58, 59, 60, 62, 63, 66, 67, 68, 69, 71, 73, 75, 76, 77, 78, 79, 81, 83, 86, 87, 88, 91, 92, 93, 94, 95, 99, 100, 104, 105, 106, 109, 110, 111, 113, 116, 117, 118, 119, 120, 121, 122, 123, 124, 125, 126, 127, 132, 134, 135, 136, 137, 138, 139, 140, 141, 142, 145, 146, 147, 148, 149, 150, 165, 166, 167, 168, 169, 170, 171, 172, 173, 174, 182, 183, 190, 195, 196, 197, 204, 205, 206, 207, 208, 209, 210, 211, 212, 213, 214, 215, 216, 217, 237, 238, 239, 240, 258, 259, 260 ,261, 263, 264 and 265 for year one (1) and year two (2) JLMP Sporting Goods, 110 Mt. Pleasant Avenue Newark, New Jersey 07104. No bids were received for line items 218, 219, 220, 221, 222, 223 and 224 for year one (1) and year two (2). The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendments or change to this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Pursuant to N.J.A.C.5:30-5.5(d), funds for 2017 and subsequent years are contingent upon appropriations.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from account line(s)
NW011, 110, 1107, 83830, B2017-Engineering/Traffic and Signals
NW011, 030, 0309, 83810, B2017-Public Safety/ Office of Emergency Management, NW011, 090, 0901, 7224, B2017- Public Safety/Fire
NW011, 080, 0801, 83810, B2017- Public Safety/Police
NW011, 060, 0602, 83550, B2017- Public Works/Motors
NW011, 060, 0604, 83320, B2017- Public Works/Public Buildings
NW011, 060, 0603, 8381, B2017- Public Works/Parks and Grounds
NW011, 060, 0605, 8381, B2017-Public Works/Sanitation
NW037, 750, 7502, 83810, B2017-Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed a total of $378,000.00 for two (2) vendors, for the entire two (2) year term.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into a contract with Asia Trading International, LLC d/b/a Unipro International and JLMP Sporting Goods to provide various Work Clothes and Accessories to the City of Newark, as specified by line item numbers, at a cost not to exceed a total of $378,000.00 for a two (2) year period.