Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2793, all applicable vendors, and all authorized dealers and distributors
Purpose: IT Research Advisory Services
Entity Name(s)/Address(s): Gartner Inc., 56 Top Gallant Road, Stamford, Connecticut 06902
Contract Amount: Amount not to exceed $275,000.00
Funding Source: 2018 Budget/Department of Public Safety, Police Division
Account Code Line: NW011-190-1902-72250-B2018
Contract Period: Upon approval by Municipal Council through May 28, 2018, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
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WHEREAS, the City of Newark, through its Supervising Procurement Specialist, QPA, wishes to utilize the IT Research Advisory Services State contract, under Term Contract, T-2793 to purchase IT Research Advisory Services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the State Term Contract, T-2793, IT Research Advisory Services with the following vendor, #89002 Gartner Inc.; for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark not to exceed to May 28, 2018 but inclusive of any extension by the state, at a cost not to exceed $275,000.00; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of this State contract award on the grounds that it provides, IT Research Advisory Services according to specifications required by the City of Newark, Department Public Safety, Police Division; and
WHEREAS, usage of this contract provides for the purchase of IT Research Advisory Services for the City of Newark, Department of Public Safety, Police Division at a cost not to exceed $275,000.00; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize State Term Contract, T-2793, IT Research Advisory Services, #89002 Gartner Inc., 56 Top Gallant Road, Stamford, Connecticut 06902 to provide IT Assessment and to prepare a Strategic Plan for the City of Newark, Department of Public Safety, Police Division for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, not to exceed May 28, 2018, but inclusive of any extension by the State, at a cost not to exceed $275,000.00.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
5. This contract is awarded as an open ended contract; pursuant to N.J.A.C. 5:30-5.5(d) (2). A certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. This contract shall not exceed $275,000.00
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the Notice of Contract Award in the Office of the City Clerk, if applicable. The Notice of Award is the contract.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of the State Term Contract #T-2793, IT Research Advisory Services awarded to Gartner Inc., to purchase IT Research Advisory Services, for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, not to exceed May 28, 2018, but inclusive of any extension by the State, at a cost not to exceed $275,000.00.