Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide lumber and supplies to the City
Description: Lumber (All Kinds)
Entity Name(s)/Address(s): 1) Feldman Lumber, US LMB LLC, 1281 Metropolitan Avenue, Brooklyn, New York 11237; and 2) Kaslander Lumber Company, Inc., 373 North 5th Street, Newark, New Jersey 07107
Contract Amount: $151,000.00
Funding Source: 2018 Budget/Departments of Public Safety, Public Works and Water and Sewer Utilities
Funding Account Codes:
NW037-750-7502-83870-B2018 Water and Sewer Utilities
NW011-110-0901-83360-B2018 Public Safety/Fire
NW011-060-0604-83360-B2018 Public Works/Public Buildings
NW011-160-1607-83410-B2018 Public Works/Demolition, Parks and Grounds and Sanitation
Contract Period: To be established for a period not exceeding two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: February 13, 2018
Number of Bids Solicited: Thirteen (13)
Number of Bids Received: Two (2)
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WHEREAS, on February 13, 2018, the City of Newark through its Supervising Procurement Specialist, QPA advertised to solicit bids for contractor(s) to provide Lumber (All Kinds) to the Departments of Water and Sewer Utilities, Public Safety, and Public Works, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed thirteen (13) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on March 1, 2018, two (2) bids were received in response to this advertisement; and
WHEREAS, the Captain of Public Safety/Fire Special Services Division, Acting Manager of Public Works/Division of Public Buildings, Director of Public Works, and Assistant Director of Public Works/Division of Sewers and Water Supply, recommended that a dual award be made to Feldman Lumber US LMB, LLC and Kaslander Lumber Company, Inc., the lowest responsive and responsible bidders per line item commodity per year; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendations that a dual award be made to Feldman Lumber, US LMB LLC and Kaslander Lumber Company, Inc., the lowest responsive and responsible bidders per line item commodity per year; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the vendors consented to holding prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Feldman Lumber, US LMB LLC, 1281 Metropolitan Avenue, Brooklyn, New York 11237, to provide line items # 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 13, 14, 15, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 33, 34, 35, 36, 37, 38, 41, 42, 45, 46, 47, 48, 50, 51, 53, 55, 56, 57, 58, 59, 60, 61, 62, 63, 64, 65, 66, 68, 69, 76, 77, 78, 80, 87, 88, 89, 90, 91, 92, 95, 96, 97, 102, 103, 104, 105, 107, 109, 117, 121, 122, 124, 126, 128, 130, 131, 132, 133, 134, 135, 136, 137, 138, 140, 141, 142, 143, 144, 145, 146, 148, 149, 150, 152, 153, 154, 158, 159, 160, 164, 166, 167, 168, 183, 184, 185, 186, 187, 190, 191, 192, 194, 196, 197, 198, 199, 200, 201, 202, 203, 207, 208, 209, 210, 211, 212, 213, 226, 228, 230, 233, 234, 235, 236, 237, 238, 239, 240, 241, 242, 245, 247, 248, 249, 250, 251, 252, 253, 254, 260, 263, 264, 265, 266, and 267 for year one and year two; and line items # 12, 108, 111, 112, 113, 114, 115, 116, 127, 129, 139, 189, 195, 206, 231, 232, and 261 for year two only (various brands, colors, materials and sizes); and Kaslander Lumber Company, Inc., 373 North 5th Street, Newark, New Jersey 07107, to provide line items # 32, 39, 40, 43, 44, 49, 54, 67, 93, 94, 98, 99, 100, 108, 110, 112, 116, 147, 151, 156, 171, 172, 188, 193, 204, 205, 243, 244, 255, 257 and 269 for year one and year two; and line items # 12, 55, 111, 117, 127, 129, 139, 189, 195, 206, 231, 232 and 261 for year one only (various brands, colors, materials and sizes). There were no bid prices received for line items # 16-20, 70-75, 79, 81-86, 101, 106, 118-120, 123, 161-165, 169, 170, 177-182, 215-218, 220-227, 246, 256, 258-259, 262, and 268-270 for Lumber (All Kinds). Bids were received from the two (2) vendors on the advertised due date and determined to be the lowest responsive and responsible bidders per line item commodity per year, in accordance with the bid specifications. The term of the contract will be established for a period not exceeding two (2) years, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed $151,000.00 for two (2) vendors.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from account code lines NW037-750-7502-83870-B2018, NW011-110-0901-83360-B2018, NW011-060-0604-83360-B2018, and NW011-160-1607-83410-B2018, covering the amount of the order. This contract shall not exceed $151,000.00 for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist, QPA.
6. If required by State law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Feldman Lumber, US LMB, LLC and Kaslander Lumber Company, Inc., to provide Lumber (All Kinds) to the City of Newark, at a cost not to exceed $151,000.00, for a period to be established not to exceed two (2) years for two (2) vendors.