Title
Dept/ Agency: Administration/Office of the Business Administrator
Action: ( X ) Ratifying (X) Authorizing ( X ) Amending
Type of Service: Accepting a Gift/ Amendment to License Agreement
Gift: Basic License Fee for the use of the Prudential Hall, Parsonnet Room, and Gift of Ticketing Services for the purpose of the 2018 State of the City Mayoral Address
Purpose: To amend the Short Term License Agreement with New Jersey Performing Arts Center Corporation to account for the increase to the cost of the ancillary service fees.
Entity Name: New Jersey Performing Arts Center (NJPAC) Corporation
Entity Address: One Center Street, Newark, New Jersey 07102
Gift Value: There are no amendments to the Gift received by the City
City Contribution: Increased by $11,493.62 for a total amended amount not to exceed $48,993.62
Other Funding Source/Amount: $0.00
Period: March 20, 2018
Additional Information:
Resolution 7R1-c adopted on March 27, 2018 authorized acceptance of gift and further authorized the City to enter into a Short Term License Agreement with NJPAC for the 2018 State of the City Mayoral Address, for an amount not to exceed $37,500.00.
This resolution only amends the Short Term License Agreement. There are no amendments to the gift received by the City.
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WHEREAS, on March 27, 2018, the Municipal Council adopted Resolution 7R1-c, which among other things, authorized the Mayor and/or his designee to enter into and execute a Short Term License Agreement with New Jersey Performing Arts Center Corporation, One Center Street, Newark, New Jersey 07102 for the estimated ancillary fees associated with the use of the Prudential Hall Theatre and the Parsonnet Room for the for the 2018 State of the City Mayoral Address held on Monday, March 20, 2018, for an amount not to exceed $35,000.00; and
WHEREAS, on June 15, 2018, the New Jersey Performing Arts Center Corporation issued a revised final invoice to the City in the amount of $11,493.62 for the actual costs of the ancillary service fees associated with the use of the Prudential Hall Theatre and the Parsonnet Room for the 2018 State of the City Address; and
WHEREAS, The Office of Communications wishes to amend the Short Term License Agreement with New Jersey Performing Arts Center Corporation to increase the cost of the ancillary service fees by $11,493.62 to cover the actual and final costs of the ancillary service fees associated with the use of the Prudential Hall Theatre and the Parsonnet Room for the 2018 State of the City Address, for an amended total amount not to exceed $48,993.62.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee are authorized to execute an amended Short Term License Agreement with New Jersey Performing Arts Center Corporation, One Center, Newark, New Jersey 07102 to increase the cost of the ancillary service fees by $11,493.62 to cover the actual and final costs of the ancillary service fees associated with the use of the Prudential Hall Theatre and the Parsonnet Room for the 2018 State of the City Address held on Monday, March 20, 2017, for an amended total amount not to exceed $48,993.62.
2. The Amended Short Term License Agreement is hereby ratified from March 27, 2018, to the date of adoption of this authorizing resolution.
3. All other terms and conditions of the original Short Term License Agreement, not otherwise amended herein, shall remain unchanged and in full force and effect.
4. Attached hereto are Certifications of Funds issued by the Director of Finance, City of Newark, which states (1) that there are available sufficient, legally appropriated funds in the amount of $11,493.62, for the purpose set forth hereinabove, and (2) the line appropriation of the official budget which shall be charged is as follows:
Business Unit Department Division Account # Budget Ref.
NW011 200 2001 96770 B2018
5. The Director of Communications shall file a copy of the Amended Short Term License Agreement in the Office of the City Clerk.
STATEMENT
This resolution authorizes the Mayor and/or his designee, to execute an amended Short Term License Agreement with New Jersey Performing Arts Center Corporation, One Center, Newark, New Jersey 07102 to increase the cost of the ancillary service fees by $11,493.62 to cover the actual and final costs of the ancillary service fees associated with the use of the Prudential Hall Theatre and the Parsonnet Room for the 2018 State of the City Address held on Monday, March 20, 2018, for an amended total amount not to exceed $48,993.62.