Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) G-2004, all applicable vendors, and all authorized dealers and distributors
Purpose: Furniture, Office and Lounge
Entity Name(s)/Address(s): See below
Contract Amount: $912,000.00
Funding Source: 2018 Budget/ Department of Health and Community Wellness Fund: WIC-051-G17-H77A0, $42,000.00;
Administration, Division of Personnel Fund: 011 030 0304 71280 B2018, $20,000.00;
City Clerk Fund: 011 020 0201 9401 B2018, $10,000.00;
Municipal Courts Fund: 011 010 0107 9421 B2018, 011 010 0107 9422 B2018, 011 010 0107 9420 B2018, $60,000.00;
Water and Sewer Utilities Fund: 037 750 7502 94010 B2018, $50,000.00;
Motors Fund: 011 060 0602 94430 B2018, $10,000.00;
Traffic and Signals Fund: 011 110 1107 94010 B2018, $75,000.00;
Office Services Fund: 011 030 0308 94220 B2018, $50,000.00;
Engineering Fund: 011 110 1101 94010 B2018, $30,000.00;
Public Safety Fund: 011 190 1902 94010 B2018, $250,000.00; Fund: 011 190 1904 94010 B2018; Fund: 011 190 1903 94010 B2018;
Office of the Mayor Fund: 011 010 0101 83010 B2018, $100,000.00;
Office of Management and Budget Fund: 011 030 0302 94010 B2018, $15,000.00;
Public Works Fund: 011 060 0605 71280 B2018, $200,000.00.
Contract Period: Upon approval by the Municipal Council through July 31, 2018
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
#81606 Adelphia Steel Equip Co., 7372 State Road, Philadelphia, PA 19136
#81705 Affordable Interior Systems, 25 Tucker Drive, Leominster, MA 01453
#81608 Allsteel Inc., 2210 Second Ave., Muscatine, IA 52761
#81609 American Seating Co., 9058 Paysphere Circle, Chicago, IL 60674
#81610 Artopex Plus Inc., 800 Vadnais, Granby QC J2J 1A7 Canada
#81607 Allseating Corp., 5800 Avebury Rd Unit 3, Mississauga ON L5R 3M3 Canada
#81706 Arcadia Chair Company, 5692 Fresca Dr., La Palma, CA 90623
#81611 BioFit Engineered Products, 15500 BioFit Way, Bowling Green, OH 43402-0109
#81614 Concord Products Co. Inc., 251 Benigno Blvd., Bellmar, NJ 08031
#81615 Cramer Inc., 1222 Quebec St., Kansas City, MO 64116
#81616 Dauphin North America, 300 Myrtle Avenue, Boonton, NJ 07005
#81710 Encore Seating Inc., 5692 Fresca Drive, La Palma, CA 90623
#81711 Exemplis Corp., 6415 Katella Ave., Suite 200, Cypress, CA 90630
#81714 Groupe Lacasse LLC, 99 Rue Saint Pierre-Pie, QC Canada J0H 1W0
#81729 Safco Products Co., 9300 West Research Center Rd., New Hope, MN 55428
#81716 Haskell Office Furniture, 273 Montgomery Ave/Ste 204, Bala Cynwyd, PA 19004
#81619 Haworth Inc., 1 Haworth Center, Holland, MI 49423
#81620 Herman Miller Inc., 15 Junction Pond Lane, Monmouth Jct., NJ 08852
#81721 National Office Furniture, 1610 Royal Street, Jasper, IN 47549
#81717 Highmark Smart Reliable Seating, 5559 McFadden Ave., Huntington Beach, CA 92649
#81641 HON Company, Div. of HON Industries, 200 Oak Street, Muscatine, IA 52761
#81718 Jasper Seating Co. dba JSI, 225 Clay Street, PO Box 231, Jasper, IN 47547
#81627 JSJ Furniture Corporation dba Izzyplus, 17237 Van Wagoner Road, Spring Lake, MI 49456
#81629 Knoll Inc., 2300 Chestnut St., Suite 410, Philadelphia, PA 19103
#81630 Mayline Company LLC, 619 N Commerce St., PO Box 728, Sheboygan, WI 53081
#81635 OFS Brands Inc., 1204 E 6th Street, Huntingburg, IN 47542
#81640 Teknion LLC, 350 Fellowship Road, Suite 100, Mt. Laurel, NJ 08054
#81642 Trendway Corp., PO Box 9016, Holland, MI 49422-9016
#81702 9to5 Seating, 3211 Jack Northrop Ave., Hawthorne, CA 90250
#81707 Bush Industries, One Mason Drive, PO Box 460, Jamestown, NY 17402-0460
#81639 Steelcase Inc., PO Box 99315, Chicago, IL 60693
#81720 Krueger Int’l, 1330 Bellevue St., Box 8100, Green Bay, WI 54308-8100
Additional Information:
body
WHEREAS, the City of Newark through its Supervising Procurement Specialist, QPA, wishes to utilize State Contract G-2004 to purchase Furniture, Office and Lounge from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Orders issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the State contract, G-2004 Furniture, Office and Lounge to contract with the following vendors #81729 Safco Products Co.; #81620 Herman Miller Inc.; #81606 Adelphia Steel Equip Co.; #81705 Affordable Interior Systems; #81608 Allsteel Inc.; #81609 American Seating Co.; #81610 Artopex Plus Inc.; #81607 Allseating Corp.; #81611 BioFit Engineered Products; #81615 Cramer Inc.; #81616 Dauphin North America; #81710 Encore Seating Inc.; #81711 Exemplis Corp.; #81714 Groupe Lacasse LLC; #81716 Haskell Office Furniture; #81619 Haworth Inc.; #81721 National Office Furniture; #81717 Highmark Smart Reliable Seating; #81641 HON Company, Div. of HON Industries; #81718 Jasper Seating Co. dba JSI; #81627 JSJ Furniture Corporation dba Izzyplus; #81629 Knoll Inc.; #81630 Mayline Company LLC.; #81635 OFS Brands Inc.; #81729 Safco Products Co.; #81640 Teknion LLC.; #81642 Trendway Corp.; #81702 9to5 Seating; #81707 Bush Industries; #81639 Steelcase Inc.; #81720 Krueger Int’l; #81706 Arcadia Chair Co. and #81614 Concord Products Co. Inc., inclusive of all authorized dealers and distributors commencing adoption of this resolution, by the Municipal Council of the City of Newark not to exceed to July 31, 2018, inclusive of any extension by the state, at a cost not to exceed $1,072,000.00
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of these State contract awards on the grounds that they provide Furniture, Office and Lounge according to specifications required by the City of Newark Department(s) and Division(s), inclusive but not limited to, Department Health and Community Wellness; Administration, Division of Personnel; City Clerk; Municipal Courts; Water and Sewer Utilities; Motors; Traffic and Signals; Office Services; Engineering; Police; Office of Emergency Management; Fire; Office of the Mayor; Office of Management and Budget; and Public Works.
WHEREAS, usage of these contracts provide for the purchase of Furniture, Office and Lounge for the City of Newark Using Agencies at a cost not to exceed $912,000.00; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize State contract, term G-2004 Furniture, Office and Lounge, which includes the following vendors:
#81606 Adelphia Steel Equip Co., 7372 State Road, Philadelphia, PA 19136
#81705 Affordable Interior Systems, 25 Tucker Drive, Leominster, MA 01453
#81608 Allsteel Inc., 2210 Second Ave., Muscatine, IA 52761
#81609 American Seating Co., 9058 Paysphere Circle, Chicago, IL 60674
#81610 Artopex Plus Inc., 800 Vadnais, Granby QC J2J 1A7 Canada
#81607 Allseating Corp., 5800 Avebury Rd Unit 3, Mississauga ON L5R 3M3 Canada
#81706 Arcadia Chair Company, 5692 Fresca Dr., La Palma, CA 90623
#81611 BioFit Engineered Products, 15500 BioFit Way, Bowling Green, OH 43402-0109
#81614 Concord Products Co. Inc., 251 Benigno Blvd., Bellmar, NJ 08031
#81615 Cramer Inc., 1222 Quebec St., Kansas City, MO 64116
#81616 Dauphin North America, 300 Myrtle Avenue, Boonton, NJ 07005
#81710 Encore Seating Inc., 5692 Fresca Drive, La Palma, CA 90623
#81711 Exemplis Corp., 6415 Katella Ave., Suite 200, Cypress, CA 90630
#81714 Groupe Lacasse LLC, 99 Rue Saint Pierre-Pie, QC Canada J0H 1W0
#81729 Safco Products Co., 9300 West Research Center Rd., New Hope, MN 55428
#81716 Haskell Office Furniture, 273 Montgomery Ave/Ste 204, Bala Cynwyd, PA 19004
#81619 Haworth Inc., 1 Haworth Center, Holland, MI 49423
#81620 Herman Miller Inc., 15 Junction Pond Lane, Monmouth Jct., NJ 08852
#81721 National Office Furniture, 1610 Royal Street, Jasper, IN 47549
#81717 Highmark Smart Reliable Seating, 5559 McFadden Ave., Huntington Beach, CA 92649
#81641 HON Company, Div. of HON Industries, 200 Oak Street, Muscatine, IA 52761
#81718 Jasper Seating Co. dba JSI, 225 Clay Street, PO Box 231, Jasper, IN 47547
#81627 JSJ Furniture Corporation dba Izzyplus, 17237 Van Wagoner Road, Spring Lake, MI 49456
#81629 Knoll Inc., 2300 Chestnut St., Suite 410, Philadelphia, PA 19103
#81630 Mayline Company LLC, 619 N Commerce St., PO Box 728; Sheboygan, WI 53081;
#81635 OFS Brands Inc., 1204 E 6th Street, Huntingburg, IN 47542
#81640 Teknion LLC, 350 Fellowship Road, Suite 100, Mt. Laurel, NJ 08054
#81642 Trendway Corp., PO Box 9016, Holland, MI 49422-9016
#81702 9to5 Seating, 3211 Jack Northrop Ave., Hawthorne, CA 90250
#81707 Bush Industries, One Mason Drive, PO Box 460, Jamestown, NY 17402-0460
#81639 Steelcase Inc., PO Box 99315, Chicago, IL 60693
#81720 Krueger Int’l, 1330 Bellevue St., Box 8100, Green Bay, WI 54308-8100,
inclusive of all authorized dealers and distributors to provide Furniture, Office and, Lounge for the City of Newark, for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, not to exceed July 31, 2018, inclusive of any extension by the State, at a cost not to exceed $912,000.00.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A: 5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
5. This contract is awarded as an open ended contract; pursuant to N.J.A.C. 5:30-5.5(d) (2). A certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. This contract shall not exceed $912,000.00. User departments/offices and applicable funding sources are as follow: City Budget/ Department of Health and Community Wellness Fund: WIC-051-G17-H77A0, $42,000.00; Administration, Division of Personnel Fund: 011 030 0304 71280 B2018, $20,000.00; City Clerk Fund: 011 020 0201 9401 B2018, $10,000.00; Municipal Courts Fund: 011 010 0107 9421 B2018, 011 010 0107 9422 B2018, 011 010 0107 9420 B2018, $60,000.00; Water and Sewer Utilities Fund: 037 750 7502 94010 B2018, $50,000.00; Motors Fund: 011 060 0602 94430 B2018, $10,000.00; Traffic and Signals Fund: 011 110 1107 94010 B2018, $75,000.00; Office Services Fund: 011 030 0308 94220 B2018, $50,000.00; Engineering Fund: 011 110 1101 94010 B2018, $30,000.00; Public Safety Fund: 011 190 1902 94010 B2018, $250,000.00; Fund: 011 190 1904 94010 B2018,; Fund: 011 190 1903 94010 B2018,; Office of the Mayor Fund: 011 010 0101 83010 B2018, $100,000.00; Office of Management and Budget Fund: 011 030 0302 94010 B2018, $15,000.00; Public Works Fund: 011 060 0605 71280 B2018, $200,000.00.
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the State’s notice of award in the Office of the City Clerk, if applicable. The Notice of Award is the contract.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the Municipal Council’s authorization to utilize these state contract awards to the State Comptroller, no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of the State contract G2004, Furniture, Office and Lounge, which includes awards to the following vendors #81729 Safco Products Co.; #81620 Herman Miller Inc.; #81606 Adelphia Steel Equip Co.; #81705 Affordable Interior Systems; #81608 Allsteel Inc.; #81609 American Seating Co.; #81610 Artopex Plus Inc.; #81607 Allseating Corp.; #81611 BioFit Engineered Products; #81615 Cramer Inc.; #81616 Dauphin North America; #81710 Encore Seating Inc.; #81711 Exemplis Corp.; #81714 Groupe Lacasse LLC; #81716 Haskell Office Furniture; #81619 Haworth Inc.; #81721 National Office Furniture; #81717 Highmark Smart Reliable Seating; #81641 HON Company, Div. of HON Industries; #81718 Jasper Seating Co. dba JSI,; #81627 JSJ Furniture Corporation dba Izzyplus; #81629 Knoll Inc.; #81630 Mayline Company LLC.; #81635 OFS Brands Inc.; ; #81640 Teknion LLC.; #81642 Trendway Corp.; #81702 9to5 Seating; #81707 Bush Industries; #81639 Steelcase Inc.; #81720 Krueger Int’l; #81706 Arcadia Chair Co. and #81614 Concord Products Co. Inc.; inclusive of all authorized dealers and distributors, to purchase Furniture, Office and Lounge for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark not to exceed to July 31, 2018, inclusive of any extension by the State, at a cost not to exceed $912,000.00.