Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract T-0969 Marine Craft: Boat, Motor, Trailer (Parts/Repairs/Accessories & Purchases)
Purpose: To increase the amount spent on marine craft, parts, repair services, and accessories for boats, motors, and trailers by $100,000.00; and to include an additional vendor.
Entity Name(s)/Address(s): Firefighter One LLC, 34 Wilson Drive, Sparta, New Jersey 07871
Contract Amount: $200,000.00
Funding Source: 2018 Budget/Department of Public Safety/Division of Fire
Contract Period: Upon approval by Municipal Council through April 30, 2019, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Original Resolution 7R1-n adopted on December 17, 2014 for an amount not to exceed $100,000.00.
Amending the resolution to increase the contract amount by $100,000.00
body
WHEREAS, on December 17, 2014, the City of Newark’s Municipal Council adopted Resolution 7R1-n, authorizing certain City Departments to utilize State Term Contract T-0969 Marine Craft: Boat, Motor and Trailer (Parts/Repairs/Accessories & Purchases) for the purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the Department of Public Safety is seeking to amend State Term Contract T-0969 Marine Craft: Boat, Motor and Trailer (Parts/Repairs/Accessories & Purchases) to increase the amount previously approved by $100,000.00, for an amended total not to exceed $200,000.00, and
WHEREAS, the Department of Public Safety also seeks to amend this contract to include Contract #86336, Firefighter One LLC, as an authorized vendor commencing from the adoption of this resolution to April 30, 2019, inclusive of any subsequent extensions to the term of the contract; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends that the Municipal Council approve the request to increase the amount previously approved for State Term Contract T-0969 Marine Craft: Boat, Motor and Trailer (Parts/Repairs/Accessories & Purchases) by $100,000.00 and include Contract #86336, Firefighter One LLC, as an additional vendor for the purchase of marine craft, parts, repair services, and accessories for boats, motors, and trailers according to specifications required by the Department of Public Safety; and
WHEREAS, the purchase of goods/services by Local contracting units through State contracts comply with Local Pay-to-Play Law, N.J.S.A 19:44A-20.5, as a State contract award and constitutes a fair and open procedure and are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, the City’s Chief Financial Officer will certify the availability of funds before the City places any orders under the contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, Resolution 7R1-n, adopted on December 17, 2014, is hereby amended and the Supervising Procurement Specialist, QPA, is authorized to increase the amount previously approved for State Term Contract T-0969 Marine Craft: Boat, Motor and Trailer (Parts/Repairs/Accessories & Purchases) by $100,000.00 for use by the Department of Public Safety, for an amended combined total amount not to exceed $200,000.000, for the purchase of marine craft, parts, repair services, and accessories for boats, motors, and trailers; and to include Contract #86336, Firefighter One LLC, 34 Wilson Drive, Sparta, New Jersey 07871, under the New Jersey Cooperative Purchasing Program 1-NJCP.
2. The term of this amended contract shall be for the period upon authorization by Municipal Council through April 30, 2019, inclusive of extensions by the State.
3. All purchases shall be in accordance with N.J.S.A. 52:25-16.1 et seq. The Supervising Procurement Specialist, QPA, is responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only those items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record.
4. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
5. The Supervising Procurement Specialist, QPA, shall review all documents, price quotes and Scope of Work submitted by the vendors to ensure that the terms in the quotes do not conflict with the terms of the State contract.
6. There shall be no amendment of this resolution without the approval of the Municipal Council.
7. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A:5-16. Funds for expenditures against this contract are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(c).
8. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of available funds, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed before a contractual liability is incurred each time an order is placed and charged against this contract. This contract shall not exceed $200.000.00.
9. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure.
10. The Purchasing Division shall forthwith file a duly executed copy of the contract(s) in the Office of the City Clerk, if applicable.
11. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes an amendment to Resolution 7R1-n, adopted December 17, 2014, to increase the amount previously approved for State Term Contract T-0969 Marine Craft: Boat, Motor, Trailer (Parts/Repairs/Accessories & Purchases) and to include Contract #86336, Firefighter One LLC, 34 Wilson Drive, Sparta, New Jersey 07871, as an authorized vendor, commencing from the adoption of this resolution through April 30, 2019, inclusive of any subsequent extensions to the term of the contract, at a cost not to exceed $200,000.00.