Title
Dept/ Agency: Public Safety/Office of Emergency Management
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Acceptance of Grant Funds
Purpose: To enhance the City of Newark and the Urban Area Security Initiative (“UASI”) region’s ability to build, maintain and sustain national preparedness capabilities by funding a Communications Planner
Entity Name: Department of Public Safety, Office of Emergency Management and Homeland Security Preparedness
Entity Address: 480 Clinton Avenue, Newark, New Jersey 07108
Grant Amount: $12,500.00
Funding Source: State of New Jersey, Office of Homeland Security and Preparedness
Total Project Cost: $12,500.00
City Contribution: $0.00
Other Funding Source/Amount: $0.00
Contract Period: September 1, 2018 through August 31, 2021
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale (X) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
...body
WHEREAS, the Urban Areas Security Initiative (“UASI”) Grant Program’s mission is to enhance regional preparedness in major metropolitan areas through direct assistance to participating jurisdictions in developing an integrated regional system for prevention, protection, response and recovery from terrorist events or natural catastrophes; and
WHEREAS, the City of Newark, through the Department of Public Safety’s Office of Emergency Management Division, has been awarded a grant in the amount of $12,500.00, from the New Jersey Office of Homeland Security and Preparedness FY18 UASI Grant to fund a Communication Planner position for the period commencing September 1, 2018 and terminating on August 31, 2021, toward the salary for the position of Communications Planner, in the Department of Public Safety; and
WHEREAS, the above-described grant award of $12,500.00 for a Communications Planner is in addition to the grant award in the same amount for the same position that is contained in and is a part of, the “FFY18 Urban Areas Security Initiative” grant award in the total amount of $1,747,500.00 (see Legistar 18-1525); and
WHEREAS, this represents reimbursement from the State of New Jersey’s Share of the FY18 UASI grant for the time dedicated to UASI-related projects and New Jersey Frequency Coordinator APCO NJ Advisor, which is expected to be twenty percent (20%) of the time; and
WHEREAS, the City is being awarded a $12,500.00 grant by the New Jersey Office of Homeland Security and Preparedness from its 20% share of the FY18 UASI grant and there was no grant application submitted by the City for this grant; and
WHEEAS, a Memorandum of Understanding must be fully executed between the New Jersey Office of Homeland Security and Preparedness and the City of Newark Department of Public Safety concerning the use of federal Homeland Security Grant funds to pay for the services of a Communication Planner; and
WHEREAS, the funding allocated for this position provides financial assistance to address the unique multi-discipline planning, operations, equipment, training and exercise needs of the New Jersey Interoperable Communications System; and
WHEREAS, these efforts include interoperability planning and infrastructure build-out and the development of policies, plans, procedures, mutual aid agreements, strategies and other program administrative functions; and
WHEREAS, it is explicitly permissible to use planning funds to hire government and/or contractor personnel to conduct these planning activities.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Department of Public Safety’s Coordinator of the Division of the Office of Emergency Management, are hereby authorized to, on behalf of the City of Newark’s Police Division, to enter into and execute a Memorandum of Understanding with the State of New Jersey’s Office of Homeland Security and Preparedness, in order to receive and expend the grant award in the amount of $12,500.00 from the State’s share of the FY18 Urban Areas Security Initiative (“UASI”) Grant to fund the position of Communications Planner. No municipal funds are required to fund this position.
2. The Memorandum of Understanding between the City of Newark Office of Emergency Management Division and the State of New Jersey Office of Homeland Security and Preparedness, is hereby ratified from September 1, 2018 to the date of this authorizing resolution.
3. The grant award in the amount of $12,500.00 from the State’s share of the FY18 UASI grant, is hereby accepted.
4. The acceptance of the $12,500.00 grant from the State’s share of the FY18 UASI grant, is hereby ratified from the date of acceptance to the date of this authorizing resolution.
5. The Coordinator of the Office of Emergency Management Division, Department of Public Safety, shall file a fully executed copy of the Memorandum of Understanding and the grant award letter in the Office of the City Clerk.
STATEMENT
This resolution ratifies and authorizes the Coordinator of the Office of Emergency Management Division, Department of Public Safety to enter into and execute a Memorandum of Understanding with the State of New Jersey Office of Homeland Security and Preparedness, to receive and expend the grant award in the amount of $12,500.00 from the UASI Grant State Share to fund the position of Communications Planner on behalf of the Newark Police Division commencing on September 1, 2018 and terminating August 31, 2021. No municipal funds are required to fund this position.