Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide dental equipment and supplies
Description: Dental Equipment and Supplies
Entity Name(s)/Address(s):
1) Cen-Med Enterprises, Inc., 121 Jersey Avenue, New Brunswick, New Jersey 08901
2) Dental Health Products, Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229
Contract Amount: $90,000.00
Funding Source: 2018 Budget/Department of Health and Community Wellness/Medical Services
Account Code Line:
NW011-120-1202-83250-B2018; NW011-120-1202-83250-B2018; NW051-G18-H28TO-83250-Grant; NW026-000-0000-4654-B2018
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: August 14, 2018
Bids Solicited: Nine (9)
Bids Received: Two (2)
body
WHEREAS, on August 14, 2018, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide dental equipment and supplies to the Department of Health and Community Wellness (DHCW), as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed nine (9) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 30, 2018, two (2) bids were received in response to this advertisement; and
WHEREAS, the Director for DHCW recommends that an award be made to Cen-Med Enterprises, Inc. and Dental Health Products Inc., the only responsive and responsible bidders; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation of the Director of DHCW that an award be made to Cen-Med Enterprises Inc. and Dental Health Products Inc., the only responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration until such time as an award is made and as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are authorized to enter into contracts with (1) Cen-Med Enterprises Inc., 121 Jersey Avenue, New Brunswick, New Jersey 08901; and (2) Dental Health Products, Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229; to provide dental equipment and supplies to the City of Newark, DHCW, whose bids were received on the advertised due date and determined to be the only responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Lines: (1) NW011-120-1202-83250-B2018, (2) NW011-120-1202-83250-B2018, (3) NW051-G18-H28TO-83250-Grant, and (4) NW026-000-0000-4654-B2018; covering the amount of the order. This contract shall not exceed Ninety Thousand Dollars and Zero Cents ($90,000.00) for a term not to exceed two (2) years, for two (2) vendors.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15c-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, Director of Purchasing Agent, QPA, to enter into and execute contracts with (1) Cen-Med Enterprises Inc., 121 Jersey Avenue, New Brunswick, New Jersey 08901; and (2) Dental Health Products Inc. 2614 North Sugar Bush Road, New Franken, Wisconsin 54229; to provide dental equipment and supplies to the City of Newark, Department of Health and Community Wellness, at a cost not to exceed Ninety Thousand Dollars and Zero Cents ($90,000.00) for two (2) years for two (2) vendors.