Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide work gloves to the City
Description: Work Gloves
Entity Name(s)/Address(s): (1) The Glove and Safety People, 625 Jersey Avenue, Building #5, New Brunswick, New Jersey 08901; (2) Colonial Hardware Corp., 33 Commerce Street, Springfield, New Jersey 07081; and (3) Maxon Supplies d/b/a New Jersey Safety Equipment, 1829 Underwood Boulevard, Suite 8, Delran, New Jersey 08075
Contract Amount: $218,400.00
Funding Source: 2018 Budget/Departments of Public Works/Public Safety, Water and Sewer Utilities/Engineering and Health and Community Wellness
Account Code Line:
NW011-060-0602-83860-B2018/DPW Motors
NW011-060-0603-83810-B2018/DPW Parks and Grounds
NW011-060-0604-83320-B2018/DPW/Public Buildings
NW011-060-0605-83810-B2018/DPW Sanitation/Demolition
NW011-190-1902-83830-B2018/Public Safety/Police
NW011-190-1903-83830-B2018/Public Safety/Fire
NW011-190-1904-83850-B2018/Public Safety/OEM
NW037-750-7502-83830-B2018/Water and Sewer Utilities
NW011-110-1107-83810-B2018/Engineering/Traffic and Signals
NW011-120-1203-83230-B2018/Heath and Community Wellness
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: August 21, 2018
Bids Solicited: Four (4)
Bids Received: Four (4)
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WHEREAS, on August 21, 2018, the City of Newark through its Qualified Purchasing Agent (QPA) advertised to solicit bids for contractors to provide Work Gloves to the Department of Public Works, Department of Public Safety, Department of Water and Sewer Utilities, Department of Engineering, and the Department of Health and Community Wellness, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed four (4) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on September 13, 2018, four (4) bids were received in response to this advertisement; and
WHEREAS, the Department of Public Works, Department of Public Safety, Department of Water and Sewer Utilities, Department of Engineering, and the Department of Health and Community Wellness recommended that multiple awards be made to: (1) The Glove and Safety People, Inc., (2) Colonial Hardware Corp., and (3) Maxon Supplies d/b/a New Jersey Safety Equipment; the lowest responsible and responsive bidders; and
WHEREAS, the QPA concurred with the recommendation from the Department of Public Works, Department of Public Safety, Department of Water and Sewer Utilities, Department of Engineering, and the Department of Health and Community Wellness that a multiple contract award be made to: (1) The Glove and Safety People, Inc., (2) Colonial Hardware Corp., and (3) Maxon Supplies d/b/a/ New Jersey Safety Equipment; the lowest responsible and responsive bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Qualified Purchasing Agent (QPA), are hereby authorized to enter into and execute contract with: (1) The Glove and Safety People, 625 Jersey Avenue, Building #5, New Brunswick, New Jersey 08901; (2) Colonial Hardware Corp., 33 Commerce Street, Springfield, New Jersey 07081; and (3) Maxon Supplies d/b/a New Jersey Safety Equipment, 1829 Underwood Boulevard, Suite 8, Delran, New Jersey 08075; to provide Work Gloves to the City of Newark, Department of Public Works, Department of Public Safety, Department of Water and Sewer Utilities, Department of Engineering, and the Department of Health and Community Wellness, whose bids were received on the advertised due date and determined to be the lowest responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d) (2).
4. This is an open-end contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from account code lines: (1) NW011-060-0602-83860-B2018/DPW Motors,(2) NW011-060-0603-83810-B2018/DPW Parks and Grounds, (3) NW011-060-0604-83320-B2018/DPW/Public Buildings, (4) NW011-060-0605-83810-B2018/DPW Sanitation/Demolition, (5) NW011-190-1902-83830-B2018/Public Safety/Police, (6) NW011-190-1903-83830-B2018/Public Safety/Fire, (7) NW011-190-1904-83850-B2018/Public Safety/OEM, (8) NW037-750-7502-83830-B2018/Water and Sewer Utilities, (9) NW011-110-1107-83810-B2018/Engineering/Traffic and Signals, and (10) NW011-120-1203-83230-B2018/Heath and Community Wellness; covering the amount of the order. This contract shall not exceed Two Hundred Eighteen Thousand Four Hundred Dollars and Zero Cents ($218,400.00) for two (2) years and three (3) vendors.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, Qualified Purchasing Agent (QPA), to enter into and execute contracts with: (1) The Glove and Safety People, 625 Jersey Avenue, Building #5, New Brunswick, New Jersey 08901 (2) Colonial Hardware Corp., 33 Commerce Street, Springfield, New Jersey 07081 and (3) Maxon Supplies d/b/a New Jersey Safety Equipment, 1829 Underwood Boulevard, Suite 8, Delran, New Jersey 08075, to provide Work Gloves to the City of Newark, Department of Public Works, Department of Public Safety, Department of Water and Sewer Utilities, Department of Engineering, and Department of Health and Community Wellness, at a cost not to exceed Two Hundred Eighteen Thousand Four Hundred Dollars and Zero Cents ($218,400.00) for two (2) years and three (3) vendors.