Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide water meters and parts (cold)
Description: Water Meters and Parts, Cold
Entity Name(s)/Address(s): Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401
Contract Amount: $3,000,000.00
Funding Source: 2018 Budget/Department of Water and Sewer Utilities
Account Code Line: NW037-750-7505-94530-B2018
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: March 20, 2018
Number of Bids Solicited: Twelve (12)
Number of Bids Received: One (1)
body
WHEREAS, on March 20, 2018, the City of Newark, through its Qualified Purchasing Agent (QPA), advertised to solicit bids for contractors to provide water meters and parts (cold) for the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed twelve (12) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on April 5, 2018 one (1) bid was received in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommends that an award be made to Sensus USA, Inc., the only responsive and responsible bidder; and
WHEREAS, the QPA concurs with the recommendation from the Department of Water and Sewer Utilities that an award be made to Sensus USA Inc., the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding its prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Qualified Purchasing Agent (QPA), are hereby authorized to enter into and execute a contract with Sensus USA Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401, to provide water meters and parts (cold) to the City of Newark, Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-7505-94530-B2018. This contract shall not exceed three million dollars and zero cents ($3,000,000.00) for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Qualified Purchasing Agent (QPA), to enter into and execute a contract with Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401, to provide water meters and parts (cold) to the City of Newark, Department of Water and Sewer Utilities, at a cost not to exceed three million dollars and zero cents ($3,000,000.00) for two (2) years.