Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2099 Vehicles, Trucks, Pickup, Class 1
Purpose: Purchase two (2) 2019 Ram 1500 Tradesman 4x4 Quad Cab
Entity Name(s)/Address(s): Hertrich Fleet Services, Inc., 1427 Bay Road, Milford, Delaware 19963
Contract Amount: $52,566.50
Funding Source: 037-755-7555-94330-B2018/Department of Water and Sewer Utilities
Contract Period: Upon approval by Municipal Council through July 27, 2019, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This is a one-time purchase and the Purchase Order and the resolution is the contract.
The purchase of these vehicles are for the Department of Water and Sewer Utilities’ Watershed Security Patrol.
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WHEREAS, the City of Newark, through its Qualified Purchasing Agent (QPA), wishes to utilize the State Term Contract T-2099 Vehicles, Trucks, Pickup, Class 1 to purchase two (2) 2019 Ram 1500 Tradesman 4x4 Quad Cab pickup trucks from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the State Term Contract T-2099 Vehicles, Trucks, Pickup, Class 1 with the Hertrich Fleet Services, Inc. for the purchase of two (2) 2019 Ram 1500 Tradesman 4x4 Quad Cab pickup trucks under vendor Contract #00210, upon adoption of this resolution by the Municipal Council until the date of complete delivery, not to exceed July 27, 2019; and
WHEREAS, the QPA recommends the utilization of this State contract award on the grounds that it provides Vehicles, Trucks, Pickup, Class 1 according to specifications required by the City of Newark, Department of Water and Sewer Utilities; and
WHEREAS, usage of this contract will provide two (2) 2019 Ram 1500 Tradesman 4x4 Quad Cab at a cost not to exceed $52,566.50.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the QPA is authorized to utilize the State Term Contract T-2099 Vehicles, Trucks, Pickup, Class 1 for the purchase of two (2) 2019 Ram 1500 Tradesman 4x4 Quad Cab pickup trucks under vendor Contract #00210, for the period commencing upon adoption of this resolution by the Municipal Council until the date of complete delivery, not to exceed July 27, 2019
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A:5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
5. Funds for the purchase of these pickup trucks are encumbered on Purchase Order NW037-0000013843 and Funding Source 037-755-7555-94330-B2018.
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the contract(s) in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or the Qualified Purchasing Agent to utilize State Term Contract T-2099 Vehicles, Trucks, Pickup, Class 1 awarded to Hertrich Fleet Services Inc., 1427 Bay Road, Milford, Delaware 19963, the purchase of two (2) 2019 Ram 1500 Tradesman 4x4 Quad Cab pickup trucks under vendor Contract #00210, for the period commencing from the adoption of this resolution by the Municipal Council until the date of complete delivery not to exceed July 27, 2019, at an amount not to exceed $52,566.50.