Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2103 - Vehicles, Cargo Vans, Class 1/2/3, Regular/Extended
Purpose: Purchase two (2) 2019 or newer Ford F350 High Top Extended Cargo Vans for the Division of Traffic and Signals and two (2) 2019 or newer Ford F350 High Top Extended Cargo Vans for the Division of Police
Entity Name(s)/Address(s): DFFLM, LLC, T/A/ Ditschman/Flemington Ford, 215 Route 202 and 31, Flemington, New Jersey 08822
Contract Amount: Not to exceed $113,797.00
Funding Source: 2018 Budget/
Department of Engineering/Division of Traffic and Signals/011-110-1107-94350-B2018
Department of Public Safety/Division of Police/Police Forfeiture Account: 026-45660-B2018
Contract Period: Upon approval by Municipal Council through August 1, 2019 inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
As a one- time purchase, the purchase order is the contract pursuant to N.J.S.A. 40A:11-2(21), as the law allows.
The Department of Engineering/Division of Traffic and Signals is purchasing two (2) cargo vans to replace two (2) vehicles, which have been out several months for repairs.
The Department of Public Safety/Division of Police is purchasing two (2) cargo vans to replace vans over eighteen (18) years old, which are scheduled to be decommissioned. The new vans will be assigned to the Property and Evidence Division (Property Room).
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WHEREAS, the City of Newark, through its Purchasing Agent, QPA, for the City of Newark wishes to utilize the Vehicles, Cargo Vans, Class 1/2/3, Regular/Extended; State Contract under Term Contract T-2103 to purchase Four (4) 2019 or newer Ford F350 High Top Extended Cargo Vans, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods and services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq., and N.J.A.C. 5:34-1.7 all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize Term Contract, #T-2103 Vehicles, Cargo Vans, Class 1/2/3/, Regular/Extended with the following vendor #88211 DFFLM, LLC, T/A/ Ditschman/Flemington Ford 215 Route 202 & 31, Flemington, New Jersey 08822 upon approval by Municipal Council through August 01, 2019 inclusive of extensions by the State; and
WHEREAS, the Purchasing Agent, QPA, for the City of Newark, recommends the utilization of this State Contract be awarded on the grounds that it provides two (2) 2019 or newer Ford F350 High Top Extended Cargo Vans (with air conditioner) for the Department of Engineering, and two (2) 2019 or newer Ford F350 High Top Extended Cargo Vans for Department of Public Safety, for a total of four (4) vehicles,
according to specifications required by the City of Newark; and
WHEREAS, usage of this contract provides the required Four (4) 2019 or newer Ford F350 High Top Extended Cargo Vans at a cost not to exceed One Hundred Thirteen Thousand Seven Hundred Ninety-Seven Dollars and Zero Cents ($113,797.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Agent for the City of Newark, QPA is authorized to utilize State Contract Term #T-2103 Vehicles, Cargo Vans, Class 1/2/3/, Regular/Extended; which includes the following vendor #88211 DFFLM, LLC, T/A/ Ditschman/Flemington Ford 215 Route 202 & 31, Flemington, New Jersey 08822, to purchase Four (4) 2019 or newer Ford F350 High Top Extended Cargo Vans for the City of Newark, for the period Upon approval by the Municipal Council through August 01, 2019 inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement (if applicable) as contained in the State Contract Documents and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
5. Funds for the purchase of these vehicles are encumbered on purchase order 0000003198 Fund:026-46560-B2018 $54,338.00 for the Department of Public Safety and Purchase Order #0000132406 Fund:011-110-1107-94350-B2018 $59,459.00 for Department of Engineering. This contract shall not exceed total of One Hundred Thirteen Thousand Seven Hundred Ninety-Seven Dollars and Zero Cents ($113,797.00).
6. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, for the City of Newark to utilize State Contract Term #T-2103 Vehicles, Cargo Vans, Class 1/2/3/, Regular/Extended State Contract which includes an award to #88211 DFFLM, LLC, T/A/ Ditschman/ Flemington Ford 215 Route 202 & 31, Flemington, New Jersey 08822, to purchase Four (4) 2019 or newer Ford F350 High Top Extended Cargo Vans for the period upon approval by the Municipal Council through August 01, 2019 inclusive of extensions by the State, at a cost not to exceed One Hundred Thirteen Thousand Seven Hundred Ninety Seven Dollars and Zero Cents ($113,797.00).