Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide outdoor powered generators to the Division of Fire, Special Services, the Office of Emergency Management, the Division of Public Buildings, the Division of Sanitation and the Department of Water and Sewer Utilities.
Description: Outdoor Equipment, Powered (Generators)
Entity Name(s)/Address(s):
1) Colonial Hardware Corporation, 33 Commerce Street, Springfield, New Jersey 07081
2) Hoffman International, Inc., 300 South Randolphville Road, Piscataway, New Jersey 08854
Contract Amount: Not to exceed $1,060,000.00
Funding Source: 2019 Budget/Department of Public Safety/Division of Fire, Special Services/NW011-190-1903-7222-B2019/
2018 Budget/Department of Public Safety, Office of Emergency Management/ NW051-G18-P18F0-9455-B2018
2018 Budget/Department of Public Safety, Office of Emergency Management/NW051-G18-P18U0-9455-B2018/
2016 Budget/Department of Public Safety/ Office of Emergency Management/NW051-G16-P16W0-9455-B2016/
2019 Budget/Department of Public Works, Division of Public Buildings/NW011-060-0604-83380-B2019/
2019 Budget/Department of Public Works, Division of Sanitation/NW011-060-0605-71930-B2019/
2019 Budget/Department of Public Works, Division of Sanitation/NW011-060-0605-83420-B2019 and
2019 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83630-B2019
Contract Period: To be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: January 29, 2019
Bids Solicited: Four (4)
Bids Received: Two (2)
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WHEREAS, on January 29, 2019, the City of Newark through its Qualified Purchasing Agent (QPA), advertised to solicit bids for contractor(s) to provide Outdoor Equipment, Powered (Generators), to the Departments of Public Safety, Public Works and Water and Sewer Utilities, as described in the bid proposal attached ; and
WHEREAS, the Division of Central Purchasing also distributed four (4) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on February 14, 2019, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Public Safety, Division of Fire Special Services, Department of Public Safety, Division of Office of Emergency Management, Department of Public Works, Division of Public Buildings, Department of Public Works, Division of Sanitation and Department of Water and Sewer Utilities recommended that a dual award be made to (1) Colonial Hardware Corporation, 33 Commerce Street, Springfield, New Jersey 07081 and (2) Hoffman International, Inc., 300 South Randolphville Road, Piscataway, New Jersey 08854, the responsive, responsible bidders and being the highest discount off per brand, per year; and
WHEREAS, the Purchasing Agent, QPA, concurred with the recommendations from the Department of Public Safety, Division of Fire Special Services, Department of Public Safety, Division of Office of Emergency Management, Department of Public Works, Division of Public Buildings, Department of Public Works, Division of Sanitation and Department of Water and Sewer Utilities that a dual award be made to (1) Colonial Hardware Corporation and (2) Hoffman International, Inc., the only responsive, responsible bidders and being the highest discount off per brand, per year; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are authorized to enter into a contract with (1) Colonial Hardware Corporation, 33 Commerce Street, Springfield, New Jersey 07081 and (2) Hoffman International, Inc., 300 South Randolphville Road, Piscataway, New Jersey 08854, to provide Outdoor Equipment, Powered (Generators) to the City, whose bids were received on the due date and determined to be responsible, responsive bidders with the highest discount off per brand, per year, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A.40A:11-15, at a cost not to exceed One Million Sixty Thousand Dollars and Zero Cents ($1,060,000.00) for two (2) vendors.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines, NW011-190-1903-7222-B2019/ Division of Public Safety, Special Fire Services, NW051-G18-P18F0-9455-B2018/Public Safety, Office of Emergency Management,NW051-G18-P18U0-9455-B2018/Public Safety, Office of Emergency Management, NW051-G16-P16W0-9455-B2016/Public Safety, Office of Emergency Management, NW011-060-0604-83380-2019/Public Works, Division of Public Buildings, NW011-060-0605-71930-B2019/Public Works, Division of Sanitation NW011-060-0605-83420-B2019/ Public Works, Sanitation and NW037-750-7502-83630-B2019/Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed One Million Sixty Thousand Dollars and Zero Cents ($1,060,000.00) for a period to be established not to exceed two (2) years for two (2) vendors.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA or his designee.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Director, QPA, to enter into a dual contract with Colonial Hardware Corporation and Hoffman International, Inc., to provide Outdoor Equipment, Powered (Generators) to the City of Newark, at a cost not to exceed One Million Sixty Thousand Dollars and Zero Cents ($1,060,000.00) for a period to be established not to exceed two (2) years, for two (2) vendors.