Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase fire hydrants and parts for the Department of Public Safety/Division of Fire and the Department of Water and Sewer Utilities to provide safety to the City.
Description: Fire Hydrants and Parts
Entity Name(s)/Address(s):
1. Capitol Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne New Jersey 07470
2. Raritan Group, Inc., 301 Meadow Road, Edison New Jersey 08817- P.O. Box 10120, New Brunswick, New Jersey 08906
3. Water Works Supply Co. Inc., 660 State Highway 23, P.O. Box 306, Pompton Plains, New Jersey 07444
Contract Amount: $230,000.00
Funding Source: 2019 Budget/Department of Public Safety/Division of Fire/ NW011, 160, 1601, 71280, 83850, B2019
2019 Budget/Department of Water and Sewer Utilities Services/NW011, 160, 1606, 71280, 83840, B2019
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: March 20, 2019
Bids Solicited: Five (5)
Bids Received: Four (4)
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WHEREAS, on March 20, 2019, the City of Newark, through its Purchasing Agent, QPA, advertised in the local newspaper and on the City of Newark’s website to solicit bids for contractor(s) to provide Fire Hydrants and Parts, to the Departments of Public Safety/Division of Fire and the Department of Water and Sewer Utilities, as per the bid proposal attached; and
WHEREAS, the Division of Central Purchasing also distributed five (5) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on April 11, 2019, four (4) bids were received in response to this advertisement; and
WHEREAS, the Department of Public Safety/Division of Fire and the Department of Water and Sewer Utilities, recommends a multiple award be made to 1.) Capitol Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne New Jersey 07470, 2.) Raritan Group, Inc., P.O. Box 10120, New Brunswick, New Jersey 08906 and 3.) Water Works Supply Co. Inc. 660 State Highway 23, P.O. Box 306, Pompton Plains, New Jersey 07444 the lowest, responsive and responsible bidders to provide, Fire Hydrants and Parts to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations made by the Captain for the Department of Public Safety/Division of Fire and the Acting Director for the Department of Water and Sewer Utilities. A multiple award per line item commodities was made to 1.) Capitol Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne New Jersey 07470, 2.) Raritan Group, Inc., 301 Meadow Road, Edison New Jersey 08817- P.O. Box 10120, New Brunswick, New Jersey 08906, 3.) Water Works Supply Co. Inc. 660 State Highway 23, P.O. Box 306, Pompton Plains, New Jersey 07444 the lowest, responsive, and responsible bidders to provide Fire Hydrants and Parts to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are authorized to enter into a contract with Capitol Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne New Jersey 07470 to receive line items # 24 and 62 for year one (1) and year two (2), Raritan Group, Inc., 301 Meadow Road, Edison New Jersey 08817- P.O. Box 10120, New Brunswick, New Jersey 08906 to receive line item # 30 for year one (1) only and Water Works Supply Co. Inc. 660 State Highway 23, P.O. Box 306, Pompton Plains, New Jersey 07444 to received line items #1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 17, 18, 21, 22, 23, 25, 26, 27, 28, 29, 32, 33, 34, 35, 36, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 60, 61, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 73, 74, 75 and 76 for years one (1) and year two (2), and line item # 30 for year two (2) only to provide Fire Hydrants and Parts, whose bids were received on the advertised due date and determined to be the lowest responsive, responsible bidders in accordance with the bid specifications. There were no bids for line items #19, 20, 31and 37. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines, NW011, 160, 1601, 71280, 83850, B2019 - Department of Public Safety/Division of Fire and NW011, 160, 1606, 71280, 83840, B2019 - Department of Water and Sewer, covering the amount of the order. This contract shall not exceed two hundred thirty thousand dollars and zero cents ($230,000.00) for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizing a multiple award contract to Capitol Supply Construction Products, Inc., 149 Old Turnpike Road, Wayne, New Jersey 07470, Raritan Group, Inc., 301 Meadow Road, Edison New Jersey 08817- P.O. Box 10120, New Brunswick, New Jersey 08906 and Water Works Supply Co. Inc. 660 State Highway 23, P.O. Box 306, Pompton Plains, New Jersey 07444, to provide Fire Hydrants and Parts to the City of Newark at a cost not to exceed two hundred thirty thousand dollars and zero cents ($230,000.00) for a period to be established not to exceed two (2) years.