Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase fire hydrant tools and wrenches for the Department of Public Safety/Division of Fire and the Department of Water and Sewer Utilities
Description: Fire Hydrant Tools and Wrenches.
Entity Name(s)/Address(s): Hydra-Shield Manufacturing, Inc., 8701 Carpenter Freeway, Suite 230, Dallas, Texas 75247
Contract Amount: $210,000.00
Funding Source: 2019 Budget/Department of Public Safety/Division of Fire and Department of Water and Sewer Utilities
Account Code Line:
NW011, 190, 1903, 83830, B2019 - Department of Public Safety/Division of Fire
NW037, 750, 7502, 83730, B2019 - Department of Water and Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
To purchase fire hydrant tools and wrenches for the Departments of Public Safety/Division of Fire and Water and Sewer Utilities to maintain safety equipment throughout the City.
Advertisement Date: April 16, 2019
Bids Solicited: Six (6)
Bids Received: One (1)
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WHEREAS, on April 16, 2019, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Fire Hydrant Tools and Wrenches, to the Departments of Public Safety/Division of Fire and Water and Sewer Utilities, as per the bid proposal attached; and
WHEREAS, the Division of Central Purchasing also distributed six (6) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also uploaded the bid package on the City of Newark’s website making it available to registered vendors; and
WHEREAS, on May 2, 2019, the Division of Central Purchasing received one (1) bid was received in response to this advertisement; and
WHEREAS, the Department of Public Safety/Division of Fire and the Department of Water and Sewer Utilities, recommended an award be made to Hydra-Shield Manufacturing, Inc., 8701 Carpenter Freeway, Suite 230, Dallas, Texas 75247 the only, responsive and responsible bidder to provide, Fire Hydrant Tools and Wrenches to the City; and
WHEREAS, the Purchasing Agent, QPA, concurred with the recommendations made by the Department of Public Safety/Division of Fire and the Department of Water and Sewer Utilities that an award be made to Hydra-Shield Manufacturing, Inc., 8701 Carpenter Freeway, Suite 230, Dallas, Texas 75247, the only, responsive, and responsible bidder to provide, Fire Hydrant Tools and Wrenches to the City; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a contract with Hydra-Shield Manufacturing, Inc., 8701 Carpenter Freeway, Suite 230, Dallas, Texas 75247 to provide Fire Hydrant Tools and Wrenches to the City, whose bid was received on the advertised due date and determined to be the only responsive, responsible bidder in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-15 at a cost not to exceed Two Hundred Ten Thousand Dollars and Zero Cents ($210,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines, NW011, 190, 1903, 83830, B2019 - Department of Public Safety/Division of Fire, NW037, 750, 7502, 83730, B2019 - Department of Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed Two Hundred Ten Thousand Dollars and Zero Cents ($210,000.00) for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA to enter into a contract with Hydra-Shield Manufacturing, Inc., 8701 Carpenter Freeway, Suite 230, Dallas, Texas 75247, to provide Fire Hydrant Tools and Wrenches to the City of Newark at a cost not to exceed Two Hundred Ten Thousand Dollars and Zero Cents ($210,000.00) for a period to be established not to exceed two (2) years.