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File #: 19-0766    Version: 1 Name: Shredding Services, Documents and Various Items (On-Site)
Type: Resolution Status: Adopted
File created: 5/1/2019 In control: Administration
On agenda: 8/7/2019 Final action: 8/7/2019
Title: Dept/ Agency: Administration/Division of Central Purchasing Action: ( ) Ratifying (X) Authorizing ( ) Amending Type of Service: Bid Contract(s) Purpose: To provide Shredding Services, Documents and Various Items (On-Site). Entity Name(s)/Address(s): Safeguard Document Destruction Inc., 800 Rike Drive, Millstone Township, New Jersey 08535 Contract Amount: $50,000.00 Funding Source: 2019 Budget/ Office of the City Clerk/NW011-020-0201-7128-B2019 Contract Period: To be established for a period not to exceed two (2) years Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS ( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ ( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A Additional Information: To provide shredding services to the Office of the City Clerk. Advertised Date: March 20, 2019 Bids Solicited: Nine (9) Bids Received: One (1)
Sponsors: Council of the Whole
Attachments: 1. 19-0766 certified resolution.pdf
Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Shredding Services, Documents and Various Items (On-Site).
Entity Name(s)/Address(s): Safeguard Document Destruction Inc., 800 Rike Drive, Millstone Township, New Jersey 08535
Contract Amount: $50,000.00
Funding Source: 2019 Budget/ Office of the City Clerk/NW011-020-0201-7128-B2019
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
To provide shredding services to the Office of the City Clerk.

Advertised Date: March 20, 2019
Bids Solicited: Nine (9)
Bids Received: One (1)
body

WHEREAS, on March 20, 2019, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Shredding Services, Documents and Various Items (On-Site) for the Office of the City Clerk, as described in the attached bid proposal; and

WHEREAS, the Division of Central Purchasing also distributed nine (9) bid proposal packages to prospective vendors following the date of advertisement; and

WHEREAS, on April 11, 2019, the Division of Central Purchasing received one (1) bid in response to this advertisement; and

WHEREAS the Division of Central Purchasing also published the bid package on the City of Newark's website to provide access and download capability to potential bidders; and

WHEREAS, the Office of the City Clerk recommended that an award be made to Safeguard Document Destruction Inc., the only responsive and responsible bidder; and

WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the City...

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