Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Trucks Over One (1) Ton Capacity
Entity Name(s)/Address(s):
1. Abreu Truck Services, Inc., 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114
2. A. Lembo Car & Heavy Truck Collision Inc., 76 Riverside Avenue, Newark, New Jersey 07104
Contract Amount: $450,000.00
Funding Source: 2019 Budget/Department of Public Works/
Division of Motors/NW011-060-0602-71830-B2019 and
NW011-060-0602-71770-B2019
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months for two (2) vendors.
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: April 17, 2019
Bids Solicited: Eight (8)
Bids Received: Two (2)
This contract will be used to provide the pick-up, repair and return of vehicles for general mechanical work related to the repair of vehicles, equipment and mounted accessories for the Department of Public Works, Division of Motors - Locations: 36 Victoria Street and 233 Wilson Avenue or site within the City boundaries.
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WHEREAS, on April 17, 2019, the City of Newark, through its Purchasing Agent, advertised to solicit bids for contractors to provide Maintenance and Repair: Trucks Over One (1) Ton Capacity for the Department of Public Works, Division of Motors; and
WHEREAS, the Division of Central Purchasing also distributed eight (8) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide access and download capability to potential bidders; and
WHEREAS, on May 2, 2019, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Public Works, Division of Motors, recommended that a dual award be made to (1) Abreu Truck Services, Inc., and (2) A. Lembo Car & Heavy Truck Collision Inc. based on being the responsive and responsible bidders; and
WHEREAS, the Purchasing Agent concurs with the recommendation from the Manager of Motors that a dual award be made to (1) Abreu Truck Services, Inc., and (2) A. Lembo Car & Heavy Truck Collision Inc. based on being the responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, are authorized to enter into and execute a contract with: (1) Abreu Truck Services, Inc., 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114; (2) A. Lembo Car & Heavy Truck Collision Inc., 76 Riverside Avenue, Newark, New Jersey 07104 for the Maintenance and Repair: Trucks Over One (1) Ton Capacity for the City of Newark, Department of Public Works, Division of Motors, whose bids were received on the advertised due date and determined to be responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or changes to this contract without the approval of the Municipal Council by resolution.
3. There shall be no advanced payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-end contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Lines: (1) NW011-060-0602-71830-B2019 and (2) NW011-060-0602-71770-B2019. This contract shall not exceed Four Hundred Fifty Thousand Dollars and Zero Cents ($450,000.00) for a period not to exceed twenty-four (24) consecutive months for two (2) vendors.
5. The Purchasing Agent shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by state law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, to enter into and execute a contract with (1) Abreu Truck Services, Inc., 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114; (2) A. Lembo Car & Heavy Truck Collision Inc., 76 Riverside Avenue, Newark, New Jersey 07104 for Maintenance and Repair: Trucks Over One (1) Ton Capacity for the City of Newark, Department of Public Works, Division of Motors, at a cost not to exceed Four Hundred Fifty Thousand Dollars and Zero Cents ($450,000.00) for a period not to exceed twenty-four (24) consecutive months for two (2) vendors.