Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Meals Delivered Services for Prisoners.
Entity Name(s)/Address(s): Dale Consumables, LLC., 27 Wildwood Terrace Ringwood, New Jersey 07456
Contract Amount: Not to exceed $140,000.00
Funding Source: 2019 Budget/Department of Public Safety, Division of Police/
NW011-190-1902-72020-B2019
Contract Period: To be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: April 9, 2019
Bids Solicited: Three (3)
Bids Received: Three (3)
This contract will be used to prepare, furnish, and deliver three (3) meals per day, seven (7) days per week to prisoners.
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WHEREAS, on April 9, 2019, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Meals Delivered Services for Prisoners, to the Department of Public Safety/Division of Police, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed three (3) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on April 25, 2019, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the Department of Public Safety/Division of Police recommended that an award be made to Dale Consumables LLC 27 Wildwood Terrace Ringwood, New Jersey 07456 the lowest responsive and responsible bidder based on line items; and
WHEREAS, the Purchasing Agent, QPA, concurred with the recommendation from the Department of Public Works/ Division of Police that an award be made to Dale Consumables, LLC, the lowest responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a contract with Dale Consumables, LLC 27 Wildwood Terrace Ringwood, New Jersey 07456 to provide Meals Delivered Service for Prisoners to the City, whose bid was received on the advertised due date and determined to be the lowest responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four consecutive months pursuant to N.J.S.A.40A:11-15, at a cost not to exceed One Hundred Forty Thousand Dollars and Zero Cents ($140,000.00) for one (1) vendor.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Code Lines: NW011-190-1902-72020-B2019 will be covering the amount of the order. This contract shall not exceed One Hundred Forty Thousand Dollars and Zero Cents ($140,000.00) for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into a contract with Dale Consumables, LLC, to provide Meals Delivered Services to Prisoners, to the City of Newark, at a cost not to exceed $ 140,000.00 for a period not to exceed two (2) years, for one (1) vendor.