Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Rental of Chairs and Tables, Folding, Wood and Metal
Entity Name(s)/Address(s):
1. All Star Rentals Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055
2. Corsie Corp. DBA Hodges Party Rental, 681 Main Street, Building 33, Belleville, New Jersey 07109
Contract Amount: $220,000.00
Funding Source: 2017 and 2019 Budgets/Division of Health and Community Wellness/ NW051-G18-2H8R0-83870-B2019/Office of the City Clerk/NW011-020-0201-8387-B2019
Department of Public Safety/NW077-190-1902-83870-B2019
Department of Recreation, Cultural Affairs and Senior Services/NW011-160-1601-71280-B2019/NW011-160-1609-71610-B2019/NW011-160-1606-71610-B2017/NW011-160-1608-71610-B2019
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: April 23, 2019
Bids Solicited: Six (6)
Bids Received: Two (2)
This contract will be used to provide various types of tables and chairs for events throughout the City.
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WHEREAS, on April 23, 2019, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Rental of Chairs and Tables, Folding, Wood and Metal for the Office of the City Clerk, Departments of Health and Community Wellness, Recreation, Cultural Affairs and Senior Services and the Department of Public Safety, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also distributed six (6) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the proposal package was uploaded to the City of Newark’s bid management system and the bid package was published on the City of Newark’s website to provide access and download capability to potential bidders; and
WHEREAS, on May 9, 2019, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Departments of Recreation, Cultural Affairs and Senior Services and the Department of Health and Community Wellness, recommended that a dual award be made to 1) All Star Rentals Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055, and 2) Corsie Corp. DBA Hodges Party Rental, 681 Main Street, Building 33, Belleville, New Jersey 07109, the lowest, responsive and responsible bidders per line item commodity per year; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations from the Department of Health and Community Wellness and the Department of Recreation, Cultural Affairs and Senior Services, that a dual award be made to with 1) All Star Rentals Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055, to receive line items 1, 2, 3, 6, 8, 9, 10, 11, 12, 13, 14, 15 and 2) Corsie Corp. DBA Hodges Party Rental, 681 Main Street, Building 33, Belleville, New Jersey 07109, to receive line items 4, 5, and 7, the lowest, responsive and responsible bidders per line item per commodity per year; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with 1) All Star Rentals Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055, to receive line items 1, 2, 3, 6, 8, 9, 10, 11, 12, 13, 14, 15 and 2) Corsie Corp. DBA Hodges Party Rental, 681 Main Street, Building 33, Belleville, New Jersey, 07109, to receive line items 4, 5, and 7; to provide Rental of Chairs and Tables, Folding, Wood and Metal, for the City of Newark, the Office of the City Clerk and the Departments of Health and Community Wellness, Recreation, Cultural Affairs and Senior Services and the Department of Public Safety, whose bids were received on the advertised due date and determined to be the lowest, responsive and responsible bidders per line item commodity per year. The term of the contract will be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A11-:15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Division of Health and Community Wellness/ NW051-G18-2H8R0-83870-B2019;
Office of the City Clerk / NW011-020-0201-8387-B2019;
Department of Public Safety/NW077-190-1902-83870-B2019; and
Department of Recreation, Cultural Affairs and Senior Services / NW011-160-1601-71280-B2019/NW011-160-1609-71610-B2019/NW011-160-1606-71610-B2017/NW011-1608-71610-B2019. This contract shall not exceed Two Hundred Twenty Thousand Dollars and Zero Cents ($220,000.00) for a period not to exceed twenty-four (24) consecutive months for two (2) vendors.
5. The Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into and execute a contract with 1) All Star Rentals Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055, to receive line items 1, 2, 3, 6, 8, 9, 10, 11, 12, 13, 14, 15 and 2) Corsie Corp. DBA Hodges Party Rental, 681 Main Street, Building 33, Belleville, New Jersey 07109, to receive line items 4, 5, and 7; to provide Rental of Chairs and Tables, Folding, Wood and Metal to the City of Newark, the Office of the City Clerk and the Departments of Health and Community Wellness, Recreation, Cultural Affairs and Senior Services, and the Department of Public Safety, at a cost not to exceed Two Hundred Twenty Thousand Dollars and Zero Cents ($220,000.00) for a period not to exceed two (2) years