Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide key duplication and locks for the Departments of Economic and Housing Development, Finance, Health and Community Wellness,
Public Safety, Public Works, Water and Sewer Utilities and the
Office of the City Clerk.
Description: Key Duplication and Locks
Entity Name(s)/Address(s): Bell’s Security Sales, Inc., 426 Bloomfield Avenue, Bloomfield, New Jersey 07003
Contract Amount: $125,000.00
Funding Source/ Account Code Line: 2019 and 2018 Budgets/Department of Economic and Housing Development/Division of Property Management, NW011, 150, 1504, 71280, B2019/Department of Finance/Division of Accounts Control-NW011, 050, 0502, 71280, B2019/Department of Public Safety/Division of Fire, NW011, 190, 1903, 7222, B2019/Grant/ Department of Health and Community Wellness/Division of Environmental Health, NW011, 120, 1203, 83870, B2019/ Grant-2018/(EPID 20IMM006/Division of Immunization and Surveillance and Prevention-NW051, G18, 2h8R0, 83870/Department of Public Safety/Division of Fire-W011, 190, 1903, 7222, B2019/Office of Emergency Management/NW011, 190, 1904, 8385, B2019/ UASI Grant (FY2018 Urban Areas Initiative Grant)/ Office of Emergency Management-NW051, G18, P18F0, 83870, B2018/UASI Grant (FY2018 Urban Areas Initiative Grant)-W051, G18, P18U0, 83870, B2018/ Division of Police-NW011, 190, 1902, 83850, B2019/Department of Public Works /Division of Motors NW011, 060, 0602, 71770, B2019/ Department of Public Works/Division of Public Buildings-NW011, 060, 0604, 83360, B2019/Division of Sanitation-NW011, 060, 0605, 71280, B2019/Department of Water and Sewer Utilities-NW037, 750, 7502, 83870, B2019/Office of the City Clerk-NW011, 020, 0201, 8387, B2019
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
To purchase keys and locks for the Departments of Economic and Housing Development, Finance, Health and Community Wellness, Public Safety,
Public Works, Water and Sewer Utilities and the Office of the City Clerk.
Advertisement Date: June 4, 2019
Bids Solicited: Three (3)
Bids Received: One (1)
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WHEREAS, on June 4 2019, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Key Duplication and Locks, to the Departments of Economic and Housing Development, Finance, Health and Community Wellness, Public Safety, Public Works, Water and Sewer Utilities and the Office of the City Clerk, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed Three (3) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also posted the bid package on the City of Newark’s bid management system allowing registered vendors to access and download bid proposal package; and
WHEREAS, on June 20, 2019, one (1) bid was received in response to this advertisement; and
WHEREAS, the Purchasing Agent for the Department of Administration/Division of Central Purchasing, recommends that an award be made to Bell’s Security Sales, Inc., 426 Bloomfield Avenue, Bloomfield, New Jersey 07003 the only, responsive and responsible bidder to provide Key Duplication and Locks to the City; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a contract with Bell’s Security Sales, Inc., 426 Bloomfield Avenue, Bloomfield, New Jersey 07003 to receive line items #1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 27, 28, 29, 30, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45 and 46 for years one (1) and year two (2), to provide Key Duplication and Locks, whose bid was received on the advertised due date and determined to be the only, responsive and responsible bidder in accordance with the bid specifications. There were no bids for line items #3, 4, 26, 31 and 32. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A.40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for Account Code Lines: NW011, 150, 1504, 71280, B2019 - Economic and Housing Development /Division of Property Management, NW011, 050, 0502, 71280, B2019 Department of Finance/Division of Accounts Control, NW011, 190, 1903, 7222, B2019-Department of Public Safety/Division of Fire, NW011, 120, 1203, 83870, B2018/Grant Department of Health and Community Wellness /Division of Environmental Health, NW051, G18, 2h8R0, 83870, Grant 2018/ (EPID 20IMM006)-Health and Community Wellness/Division of Immunization and Surveillance and Prevention, NW011, 190, 1903, 7222, B2019-Department of Public Safety/Division of Fire, NW011, 190, 1904, 8385, B2019- Department of Public Safety/Office of Emergency, NW051, G18, P18F0, 83870, B2018 UASI Grant (FY2018 Urban Areas Initiative Grant)-Department of Public Safety/Office of Emergency, NW051, G18, P18U0, 83870, B2018-UASI Grant (FY2018 Urban Areas Initiative Grant), NW011, 190, 1902, 83850, B2019-Department of Public Safety/Division of Police, NW011, 060, 0602, 71770, B2019-Department of Public Works /Division of Motors, NW011, 060, 0604, 83360, B2019-Department of Public Works/Division of Public Buildings, NW011, 060, 0605, 71280, B2019-
Department of Public Works/Division of Sanitation, NW037, 750, 7502, 83870, B2019-Department of Water and Sewer Utilities, NW011, 020, 0201, 8387, B2019- and the Office of the City Clerk, covering the amount of the order. This contract shall not exceed One Hundred Twenty- Five Thousand Dollars and Zero Cents ($125,000.00) for a period to be established not to exceed twenty-four (24) months.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and or his designee the Purchasing Agent, QPA to enter into and execute a contract with Bell’s Security Sales, Inc., to receive line items #1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 27, 28, 29, 30, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45 and 46 for year one (1) and year two (2); to provide Key Duplication and Locks, 426 Bloomfield Avenue, Bloomfield, New Jersey 07003, to the City of Newark at a cost not to exceed One Hundred and Twenty- Five Thousand Dollars and Zero Cents ($125,000.00) for a period not to exceed twenty-four (24) consecutive months