Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase lamps, fluorescent and incandescent for the Departments of Public Works and Water and Sewer Utilities.
Description: Lamps, Fluorescent and Incandescent
Entity Name(s)/Address(s):
1. Cooper Friedman Electric Supply Company., Inc./dba Cooper Electric Supply Company, 1 Matrix Drive, Monroe, New Jersey 08831
2. Franklin Griffith, LLC, 107 Wosome Drive, Moorestown, New Jersey 08057
3. Jewel Electric, LLC, 455 Third Street, Jersey City, New Jersey 07302
Contract Amount: Not to exceed $140,000.00
Funding Source: 2019 Budget/Department of Public Works/Division of Public Buildings - NW011, 060, 0604, 83380, B2019/Department of Water and Sewer Utilities - NW037, 750, 7502, 83380, B2019
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase lamps, fluorescent and incandescent for the Departments of Public Works and Water and Sewer Utilities.
Advertisement Date: May 28, 2019
Bids Solicited: Eleven (11)
Bids Received: Three (3)
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WHEREAS, on May 28, 2019, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Lamps, Fluorescent and Incandescent, for the Departments of Public Works and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed Eleven (11) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing uploaded the bid package to the City of Newark’s bid management system to provide access to registered vendors and to allow them to download bids; and
WHEREAS, on June 13, 2019, Three (3) bids were received in response to this advertisement; and
WHEREAS, the Manager for the Department of Public Works/Division of Public Buildings and the Acting Director for the Department of Water and Sewer Utilities recommends that multiple awards be made to Cooper Friedman Electric Supply Co., Inc., dba Cooper Electric Supply Company, 1 Matrix Drive, Monroe, New Jersey 08831, Franklin-Griffith, LLC, 107 Wosome Drive, Moorestown, New Jersey 08057 and Jewel Electric, LLC, 455 Third Street, Jersey City, New Jersey 07302 the responsive and responsible bidders to provide, Lamps, Fluorescent and Incandescent to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations made by the Manager for the Department of Public Works/Division of Public Buildings and the Acting Director for the Department of Water and Sewer Utilities that multiple awards be made to Cooper Friedman Electric Supply Co., Inc., dba Cooper Electric Supply Company, 1 Matrix Drive, Monroe, New Jersey 08831, Franklin-Griffith, LLC, 107 Wosome Drive, Moorestown, New Jersey 08057 and Jewel Electric, LLC, 455 Third Street, Jersey City, New Jersey 07302 the responsive and responsible bidders to provide, Lamps, Fluorescent and Incandescent to the City; and
WHEREAS, pursuant to N.J.S.A.40A: 11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are
hereby authorized to enter into a contract with Cooper Friedman Electric Supply Co., Inc., dba Cooper Electric Supply Company to received line item# 1, 2, 4, 5, 16, 18, 20, 23, 30, 37, 38, 39, 48, 52, 56, 59, 61, 62, 63, 71, 72, 77 and , 78 for years one (1) and two (2), and the lowest on line items # 51 and 58 for year one (1) only, Franklin-Griffith, LLC to received line items #3, 65, 80, 82 and 83 for years one (1) and two (2), and the lowest on line items # 21, 60 and 74 for year two (2) only and Jewel Electric, LLC to receive line items # 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 17, 19, 22, 24, 25, 27, 28, 29, 31, 32, 33, 34, 35, 36, 40, 41, 42, 43, 44, 45, 46, 47, 49, 50, 51, 53, 54, 55, 57, 61, 62, 64, 66, 67, 68, 69, 70, 73, 74, 75, 76, 79 and 81 for years one (1) and year two (2), and line item 60 and 74 for year one (1) only and line items #21 and 58, for year two (2) only, to provide Lamps, Fluorescent and Incandescent, whose bids were received on the advertised due date and determined to be the responsive responsible bidders in accordance with the bid specifications. There was no bid for line item # 26. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A.40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for Account Code Lines: NW011, 060, 0604, 83380, B2019-Department of Public Works/Division of Public Buildings, NW037, 750, 7502, 83380, B2019-Department of Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed One Hundred and Forty Thousand Dollars and Zero Cents ($140,000.00) for a period to be established not to exceed twenty-four (24) months.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA to execute and award a contract to Franklin-Griffith, LLC, Jewel Electric, LLC, and Cooper Friedman Electric Supply Co., Inc., dba Cooper Electric Supply Company to provide Lamps, Fluorescent and Incandescent to the City of Newark, at a cost not to exceed One Hundred and Forty Thousand Dollars and Zero Cents ($140,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.