Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) G2004 - Furniture: Office, Lounge and Systems - Statewide
Purpose: To purchase Furniture, Office and Lounge, Files Freestanding, Vertical and Lateral, and Systems Furniture for Newark Municipal Court.
Entity Name(s)/Address(s):
1. #19-FOOD-00615 Datum Storage Solutions, 89 Church Road, Emigsville, PA 17318
2. #19-FOOD-00615 County Business Systems Inc., 1574 Reed Road, Pennington, NJ 08534
3. #19-FOOD-00615 WB Mason Company Inc., 535 Secaucus Road, Secaucus, NJ 07094
4. #19-FOOD-00615 Bellia Office Furniture, 1047 North Broad Street, Woodbury, NJ 08096
5. #81614 Concord Products Company Inc., 317 Salina Road, Sewell, NJ 08080
6. #81628 Office Furniture Partnership, 67 East Park Place, Morristown, NJ 07960
7. #81640 General Office Interiors, 1071 Springfield Road, Union, NJ 07083
8. #19-FOOD-00927 HON Company LLC, 200 Oak Street, Muscatine, IA 52761
9. #81707 Bush Industries Inc., One Mason Drive, Jamestown, NY 14702
10. #81716Haskell Office, 273 Montgomery Avenue, Suite 204, Bala Cynwyd, PA 19004
Contract Amount: Not to exceed $150,000.00
Funding Source: 2019 Budget/Office of the Mayor/Municipal Court Fund
Account Code(s): NW0011-010-0107-9401-B2019; NW011-010-0107-9422-B2019
Contract Period: Upon approval by Municipal Council through April 30, 2020, inclusive of any extension by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
To provide Newark Municipal Court with furniture, office and lounge, files freestanding, vertical and lateral, and systems furniture.
body
WHEREAS, the City of Newark, pursuant to N.J.S.A. 40A:11-12(a) and N.J.A.C. 5:34-7.29(c), may by resolution and without publicly advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State Contract entered into on behalf of the State by the Division of Purchasing and Property in the Department of Treasury; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City of Newark, has the need on a timely basis to purchase goods or services utilizing State contracts; and
WHEREAS, the City of Newark, through the Purchasing Agent, QPA, wishes to purchase Furniture, Office and Lounge, Files Freestanding Vertical and Lateral, and Systems Furniture with the following State Contract Holder(s) and/or Dealer(s), which shall be subject to all the terms and conditions applicable through the current State Contracts: (1) Datum Storage Solutions, (2) County Business Systems Inc., (3) WB Mason Company Inc., (4) Bellia Office Furniture, (5) Concord Products Company Inc., (6) Office Furniture Partnership, (7) General Office Interiors, (8) HON Company LLC, (9) Bush Industries Inc., and (10) Haskell Office; and
WHEREAS, the Purchasing Agent, QPA, recommends the utilization of State Contract G-2004 - Furniture: Office, Lounge and Systems - Statewide to purchase Furniture, Office and Lounge, Files Freestanding Vertical and Lateral, and Systems Furniture for the Newark Municipal Court; and
WHEREAS, that the duration of the contracts between the City of Newark and the above referenced State Contract Holder(s) and/or Dealer(s) shall be from the adoption of this Resolution by the Municipal Council to April 30, 2020, inclusive of any extensions by the State, and shall not exceed one hundred fifty thousand dollars and zero cents ($150,000.00); and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Purchasing Agent, QPA, is authorized to purchase Furniture, Office and Lounge, Files Freestanding Vertical and Lateral, and Systems Furniture with the State Contract Holder(s) and/or Dealer(s), which shall be subject to all the terms and conditions applicable through the current State Contracts:
|
State Blanket Purchase Order/Contract Number |
State Contract Holder(s) and/or Dealers |
|
19-FOOD-00615 |
Datum Storage Solutions, 89 Church Road, Emigsville, PA 17318 |
|
19-FOOD-00615 |
County Business Systems Inc., 1574 Reed Road, Pennington, NJ 08534 |
|
19-FOOD-00615 |
WB Mason Company Inc., 535 Secaucus Road, Secaucus, NJ 07094 |
|
19-FOOD-00615 |
Bellia Office Furniture, 1047 North Broad Street, Woodbury, NJ 08096 |
|
81614 |
Concord Products Company Inc., 317 Salina Road, Sewell, NJ 08080 |
|
81628 |
Office Furniture Partnership, 67 East Park Place, Morristown, NJ 07960 |
|
81640 |
General Office Interiors, 1071 Springfield Road, Union, NJ 07083 |
|
19-FOOD-00927 |
HON Company LLC, 200 Oak Street, Muscatine, IA 52761 |
|
81707 |
Bush Industries Inc., One Mason Drive, Jamestown, NY 14702 |
|
81716 |
Haskell Office, 273 Montgomery Avenue, Suite 204, Bala Cynwyd, PA 19004 |
2. The duration of the contracts between the City of Newark and the referenced State Contract Vendors, shall be from the adoption of this Resolution by the Municipal Council to April 30, 2020, inclusive of extensions by the State.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payments on this State contract in accordance with N.J.S.A. 40A:5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
5. This is an open-end contract to be used as needed during the term of the contract. For any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 50:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from the following Account Code Lines: (1) NW0011-010-0107-9401-B2019, and (2) NW011-010-0107-9422-B2019; covering the amount of the order. This contract shall not exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Agent, QPA, shall file a duly executed copy of the contract in the Office of the City Clerk.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes usage of State Contract G-2004 - Furniture: Office, Lounge and Systems - Statewide with the following State Contract Holder(s) and/or Dealer(s): (1) Datum Storage Solutions, (2) County Business Systems Inc., (3) WB Mason Company Inc., (4) Bellia Office Furniture, (5) Concord Products Company Inc., (6) Office Furniture Partnership, (7) General Office Interiors, (8) HON Company LLC, (9) Bush Industries Inc., and (10) Haskell Office to purchase Furniture, Office and Lounge, Files Freestanding Vertical and Lateral, Systems Furniture for the Newark Municipal Court, for the period commencing upon adoption of this Resolution by the Municipal Council to April 30, 2020, inclusive of any extensions by the State, at a cost not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00).