Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Pest Control in City Buildings - Exterminating Services
Entity Name(s)/Address(s): Tri-County Termite & Pest Control, Inc., 189 Delaware Avenue, Carneys Point, New Jersey 08069
Contract Amount: Not to exceed $300,000.00
Funding Source: 2019 Budget/Department of Public Works, Division of Public Buildings/NW011-060-0604-71770-B2019
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To provide exterminating services to the Department of Public Works, Division of Public Buildings in order to avoid infestation.
First Advertisement: June 5, 2019
Bids Solicited: Nine (9)
Bids Received: Three (3)
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WHEREAS, on June 5, 2019, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Pest Control in City Buildings- Exterminating Services for the Department of Public Works, Division of Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also distributed nine (9) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on June 20, 2019, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the Manager of Public Buildings recommended that a single award be made to Tri-County Termite & Pest Control, Inc., 189 Delaware Avenue, Carneys Point, New Jersey 08069, the lowest, responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Manager of Public Buildings that a single award be made to Tri-County Termite & Pest Control, Inc., 189 Delaware Avenue, Carneys Point, New Jersey 08069; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Tri-County Termite & Pest Control, Inc., 189 Delaware Avenue, Carneys Point, New Jersey 08069, to provide Pest Control in City Buildings- Exterminating Services for the City of Newark, Department of Public Works, Division of Public Buildings, whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder. The term of the contract will be established for twenty-four (24) consecutive months pursuant to N.J.S.A. 40A:15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-060-0604-71770-B2019. This contract shall not exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for twenty-four (24) consecutive months for one (1) vendor.
5. The Director of Purchasing, QPA, shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into and execute a contract with Tri-County Termite & Pest Control, Inc., 189 Delaware Avenue, Carneys Point, New Jersey 08069, to provide Pest Control in City Buildings-Exterminating Services to the City of Newark, Department of Public Works, Division of Public Buildings, at a cost not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for twenty-four (24) consecutive months.