Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X ) Amending
Type of Service: Use of State Contract(s) T2776 - Police Vehicles: Sedans, Sport Utility Vehicles and Trucks
Purpose: To increase the amount for the purchase of ten (10) 2019 or newer Ford Police Interceptor Utility Vehicles, in order to add the hybrid option for the Department of Public Safety
Entity Name(s)/Address(s): Chas S. Winner d/b/a Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034
Contract Amount: $352,290.00
Funding Source: Security Officers Registration Act (SORA) Vehicle Usage Fee Trust 026-46155-B2019
Contract Period: Upon approval by Municipal Council, with delivery not to exceed March 15, 2020 inclusive of any extension by the State
Contract Basis: ( ) Bid (X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Original Resolution 7R1-k adopted on August 7, 2019 for an amount not to exceed $316,990.00.
This resolution is an amendment to increase the contract amount by $35,300.00 to include the hybrid option.
These vehicles will be assigned to the precincts.
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WHEREAS, on August 7, 2019, the City of Newark’s Municipal Council adopted Resolution 7R1-k, authorizing the Department of Central Purchasing to utilize State Term Contract T2776 - Police Vehicles: Sedans, Sport Utility Vehicles and Trucks, awarded to Chas S. Winner d/b/a Winner Ford, for the purchase of ten (10) 2019 or newer Ford Police Interceptor Utility vehicles under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the Department of Public Safety (“DPS”) seeks to amend State Term Contract T2776 - Police Vehicles: Sedans, Sport Utility Vehicles and Trucks to increase the amount previously approved by $35,300.00 to add the hybrid option to the ten (10) 2019 or new Ford Police Interceptor Utility vehicles, which will bring the total contract amount not to exceed $352,290.00; and
WHEREAS, the hybrid option has the potential to save the Department of Public Safety, an estimated $3,500.00 per year in gas costs; and
WHEREAS, the Purchasing Agent recommends that the Municipal Council approve the request to increase the amount previously approved for State Term Contract T2776 - Police Vehicles: Sedans, Sport Utility Vehicles and Trucks by $35,300.00 for the hybrid option on the ten (10) 2019 or newer Ford Police Interceptor Utility Vehicles and extend the contract period to March 15, 2020 according to specifications required by DPS; and
WHEREAS, the purchase of goods/services by Local contracting units through State contracts comply with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure and are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, Resolution 7R1-k, adopted on August 7, 2019, is amended and the Purchasing Agent is authorized to increase the amount previously approved for State Term Contract T2776 - Police Vehicles: Sedans, Sport Utility Vehicles and Trucks by $35,300.00, for use by DPS, for an amended combined total amount not to exceed $352,290.00 for the purchase of ten (10) 2019 or newer Ford Police Interceptor Utility vehicles with hybrid option awarded to Chas S. Winner d/b/a Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034 under Master Blanket Purchase Order Number 88728.
2. The term of this amended contract shall be for the period upon authorization by the Municipal Council through March 15, 2020; inclusive of extensions by the State.
3. All purchases shall be in accordance with N.J.S.A. 52:25-16.1 et seq. The Purchasing Agent is responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only those items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record.
4. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
5. The Purchasing Agent shall review all documents and price quotes submitted by vendor to ensure that the terms in the quotes do not conflict with the terms of the State contract.
6. There shall be no amendment of this resolution without the approval of the Municipal Council.
7. There shall be no advanced payments on this State contract in accordance with N.J.S.A. 40A:5-16. Funds for expenditures against this contract are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(c).
8. Funds for the purchase of these vehicles are encumbered on Purchase Order NW026-0000003433 from the SORA Vehicle Usage Fee Trust 026-46155-B2019. This contract is for a total amount not to exceed $352,290.00.
9. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure.
10. The Purchasing Agent shall forthwith file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
11. If required by State law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes an amendment to Resolution 7R1-k, adopted on August 7, 2018, to increase the amount previously approved for State Term Contract T2776 - Police Vehicles: Sedans, Sport Utility Vehicles and Trucks by $35,300.00 for the purchase of ten (10) 2019 or newer Ford Police Interceptor Utility Vehicles with hybrid option, for use by the Department of Public Safety, for a total contract amount not to exceed $352,290.00 upon approval by the Municipal Council through March 15, 2020; inclusive of extensions by the State