Title
Dept/ Agency: Public Safety/ Division of Police
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Exception to Public Bidding - specific exception
Purpose: Support and Maintenance of Proprietary Software
Entity Name: Enforsys Police Systems, Inc.
Entity Address: 27 Bleeker Street, Suite 222, Millburn, New Jersey 07041
Contract Amount: Not to exceed $250,000.00
Funding Source: 2019 Budget/Department of Public Safety/Police Division
Contract Period: January 1, 2019 through December 31, 2019
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open (X) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
...body
WHEREAS, pursuant to Resolution 7R9-b adopted on April 3, 2019, the Department of Public Safety, Police Division entered into a contract with Enforsys Police Systems. Inc. (“Enforsys”), 27 Bleeker Street, Suite 222, Millburn, New Jersey 07041, to provide maintenance services and upgrades of the Records Management System and Computer Aided Dispatch System, which are proprietary software programs, in order to maintain the software’s overall operational health, for an amount not to exceed $250,000.00, for the period commencing on January 1, 2019 and terminating on December 31, 2019; and
WHEREAS, the executed contract contains an inaccurate scope of work and does not contain standard provisions required by the City; and
WHEREAS, the parties seek to ratify and execute a contract reflecting the accurate intentions of the parties, thereby replacing the executed contract in its entirety.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Public Safety Director of the Newark Police Division, are authorized to execute a revised contract with Enforsys Police Systems, Inc. (“Enforsys”), 27 Bleeker Street, Suite 222, Millburn, New Jersey 07041 for the provision of maintenance and support services and upgrades of the Records Management System and the Computer Aided Dispatch System, which are proprietary software programs, in order to maintain the software’s overall operational health, for an amount not to exceed $250,000.00, for the period commencing on January 1, 2019 and terminating on December 31, 2019, thereby replacing the previously executed contract in its entirety.
2. The contract is ratified from January 1, 2019 to the date of the adoption of this authorizing resolution.
3. A copy of the contract is attached hereto. A duly executed copy of the aforesaid contract shall be filed in the Office of the City Clerk by the Public Safety Director.
4. Notice of this action shall be published in the newspaper authorized to publish legal advertisements and as required by the law within ten (10) days of the date of adoption.
STATEMENT
This resolution ratifies, authorizes and amends the Mayor and/or his designee, the Public Safety Director of the Newark Police Division, to execute a revised contract with Enforsys Police Systems, Inc., 27 Bleeker Street, Suite 222, Millburn, New Jersey 07041 for the provision of maintenance and support services and upgrades of the Records Management System and the Computer Aided Dispatch System, which are proprietary software programs, in order to maintain the software’s overall operational health, for an amount not to exceed $250,000.00, for the period commencing on January 1, 2019 and terminating on December 31, 2019, thereby replacing the previously executed contract in its entirety.