Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase lubricating oils and greases for the upkeep of City-owned equipment for the Department of Public Works and the Department of Water and Sewer Utilities.
Entity Name(s)/Address(s):
1) David Weber Oil Company, 601 Industrial Road, Carlstadt, New Jersey 07072;
2) Grade A Petroleum Corporation, 90 East Hawthorne Avenue, Valley Stream, New York 11580;
3) Lubenet, LLC, 136 Morgan Avenue, Brooklyn, New York 11237;
4) Rodriquez Distribution, Inc., 605 McCarter Highway, Newark, New Jersey 07102; and
5) Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088
Contract Amount: Not to exceed $120,000.00
Funding Source: 2019 Budget/Department of Public Works, Division of Motors/NW011-060-0602-83550-B2019/Department of Public Works, Division of Sanitation/NW011-060-0605-83870-B2019/Department of Water and Sewer Utilities/NW037-750-7502-83550-B2019
Contract Period: To be established for a period not to exceed twenty-four (24) months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase lubricating oils and greases for the upkeep of City-owned equipment for the Department of Public Works and the Department of Water and Sewer Utilities.
Advertisement Date: August 13, 2019
Number of Bids Solicited: Nine (9)
Number of Bids Received: Seven (7)
Number of Bids Rejected: Two (2)
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WHEREAS, on August 13, 2019, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Lubricating Oils and Greases, to the Departments of Public Works/ Division of Motors, Public Works/Division of Sanitation and the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed nine (9) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on August 29, 2019, seven (7) bids were received in response to this advertisement; and
WHEREAS, two (2) bids were rejected, one bidder failed to bid a price per line item and bidded a discount off instead, and the other bidder was not the lowest bidder on any of the line item commodities; and
WHEREAS, the Manager of the Department of Public Works/Division of Motors, the Director of the Department of Public Works/Division of Sanitation and the Acting Director of the Department of Water and Sewer Utilities recommended that multiple awards be made to 1. David Weber Oil Company, 601 Industrial Road, Carlstadt, New Jersey 07072; 2. Grade A Petroleum Corporation, 90 East Hawthorne Avenue, Valley Stream, New York 11580; 3. Lubenet, LLC, 136 Morgan Avenue, Brooklyn, New York, 11237 4. Rodriquez Distribution, Inc., 605 McCarter Highway, Newark, New Jersey 07102 and 5. Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088 the lowest responsive, and responsible bidders to provide Lubricating Oils and Greases to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations that a multiple award be made to 1. David Weber Oil Company, 601 Industrial Road, Carlstadt, New Jersey 07072; 2. Grade A Petroleum Corporation, 90 East Hawthorne Avenue, Valley Stream, New York 11580; 3. Lubenet, LLC, 136 Morgan Avenue, Brooklyn, New York, 11237 4. Rodriquez Distribution, Inc., 605 McCarter Highway, Newark, New Jersey 07102; and 5. Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088, the lowest responsive, responsible bidders to provide, Lubricating Oils and Greases to the City; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a multiple contracts with 1. David Weber Oil Company, 601 Industrial Road, Carlstadt, New Jersey 07072, to receive line items #12, 19, 20, 21, 28, 30, 32, 35 and 45 for year one (1) and year two (2), line item #23 for year one(1) only, and line item #5 for year two (2) only, 2. Grade A Petroleum Corporation, 90 East Hawthorne Avenue, Valley Stream, New York 11580, to receive line items #7, 10, 36 and 37 for year one (1) and year two (2), and line items # 5, and 6 for year one (1) only and line item #26 for year two (2) only, 3. Lubenet, LLC, 136 Morgan Avenue, Brooklyn, New York, 11237, to receive line items #2, 4, 11, 13, 14, 15, 16, 18, 22, 27, 31, 33, 34, 38, 39, 40, 41, 42 and 44 for year one (1) and year two (2) and line item #25 for year two (2) only, 4. Rodriquez Distribution, Inc., 605 McCarter Highway, Newark, New Jersey 07102, to receive line items #1, 3, 8, 17, 24 and 43 for year one (1) and year two (2) and line items # 25, 26, 29 for year one (1) only and line item #6, 23 for year two (2) only and 5. Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088 to receive line items #9 and 43 for year one (1) and year two (2) and line item #29 for year two (2) only, to provide Lubricating Oils and Greases to the City, whose bids were received on the advertised due date and determined to be the lowest responsible, responsive bidders, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A.40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines, NW011-060-0602-83550-B2019-Department of Public Works/Division of Motors, NW011-060-0605-83870-B2019-Public Works/Division of Sanitation and NW037-750-7502-83550-B2019-Department of Water and Sewer, covering the amount of the order. This contract shall not exceed One Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into and execute a contract with: 1. David Weber Oil Company, 601 Industrial Road, Carlstadt New Jersey, 07072 2. Grade A Petroleum Corporation, 90 East Hawthorne Avenue, Valley Stream, NY 11580 3. Lubenet, LLC, 136 Morgan Avenue, Brooklyn NY 11237 4. Rodriquez Distribution, Inc., 605 McCarter Highway, Newark New Jersey, 07102 and 5. Samuel’s, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall New Jersey 07088 to provide Lubricating Oils and Greases to the City of Newark at a cost not to exceed One Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.