Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Automotive Cleaners and Fluids for the Departments of Public Works and Water and Sewer Utilities.
Entity Name(s)/Address(s):
1) Appolonia, Inc. t/a Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205; and
2) Samuel’s, Inc. t/a Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088
Contract Amount: Not to exceed $320,000.00
Funding Source: 2019 Budget/Department of Public Works, Division of Motors/ NW011, 060, 0602, 83550, B2019/Department of Public Works, Division of Sanitation/NW011, 060, 0605, 83550, B2019/Department of Water and Sewer Utilities/NW637, 750, 7502, 83630, B2019
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase automotive cleaners and fluids for the Departments of Public Works and Water and Sewer Utilities.
Advertisement Date: October 24, 2019
Number of Bids Solicited: Seven (7)
Number of Bids Received: Four (4)
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WHEREAS, on October 24 2019, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Automotive Cleaners and Fluids, to the Departments of Public Works and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed Seven (7) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on November 7, 2019, four (4) bids were received in response to this advertisement; and
WHEREAS, the Director for the Department of Public Works/Division of Sanitation, the Manager for the Department of Public Works/Division of Motors and the Director for the Department of Water and Sewer Utilities all recommend that a dual award be made to 1. Appolonia, Inc. t/a Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205 and 2. Samuel’s, Inc. t/a Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088 the responsive and responsible bidders per line items to provide, Automotive Cleaners and Fluids to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations that a dual award be made to 1. Appolonia, Inc. t/a Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205 and 2. Samuel’s, Inc. t/a Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088 the lowest responsive and responsible bidders per line items to provide, Automotive Cleaners and Fluids to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24(a), the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into contracts with 1. Appolonia, Inc. t/a Air Brake Equipment, 225 Route 22 West, Hillside, New Jersey 07205 to receive line items # 3, 4, 5, 6, 7, 8 10, 11, 12, 16, 17, 18, 20, 21, 22, 23 and 24 for year one and year two. Samuel’s, Inc. t/a Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088 to receive line items # 1, 2, 9, 13, 14, 15, 19 and 25 for year one and year two to provide Automotive Cleaners and Fluids, whose bids were received on the advertised due date and determined to be the lowest, responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A.40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for Account Code Lines: NW011, 060, 0602, 83550, B2019-Department of Public Works /Division of Motors, NW011, 060, 0605, 83550, B2019-Department of Public Works /Division of Sanitation and NW637, 750, 7502, 83630, B2019-Department of Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed Three Hundred Twenty Thousand Dollars and Zero Cents ($320,000.00) for two (2) vendors for a period to be established not to exceed twenty-four (24) consecutive months.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizing a contract to two (2) vendors: 1. Appolonia, Inc. t/a Air Brake and Equipment and 2. Samuel’s, Inc. t/a Buy Wise Auto Parts, to provide Automotive Cleaners and Fluids to the City of Newark, at a cost not to exceed Three Hundred Twenty Thousand Dollars and Zero Cents ($320,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.