Title
Dept/ Agency: Public Safety/Office of Emergency Management
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Exception to Public Bidding - specific exception
Purpose: To ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal agencies.
Entity Name: WEY Technology, Inc.
Entity Address: 15 W 38th Street, Suite 809, New York, New York 10018
Contract Amount: Not to exceed $62,051.50
Funding Source: New Jersey Office of Homeland Security and Preparedness (OHSP)
Contract Period: April 1, 2020 through March 31, 2021
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale (X) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Funds accepted by Resolution 7R9-a(S/AS) adopted on November 27, 2018. Governmental Services Administration Contract GS-35F-130DA.
No municipal funds required.
...body
WHEREAS, by Resolution 7R9-a (S/AS) adopted on November 27, 2018, the Municipal Council authorized the acceptance of grant funding in the amount of $1,747,500.00 from the New Jersey Office of Homeland Security and Preparedness for approved projects from the FFY18 Urban Areas Security Initiative (UASI-Local Share) Grant Program; and
WHEREAS, the City’s Department of Public Safety, Office of Emergency Management (OEM), wishes to utilize a portion of the above described grant funds to enter into a Systems Maintenance and Service Level Agreement (SLA) for the maintenance of the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal agencies; and
WHEREAS, the State 2004 Appropriations Act, P.L. 2004, c. 71, and as described by the Division of Local Government Services in Local Finance Notices 2004-21 and further reiterated as option #4 in Local Finance Notice 2009-20, allows local units to purchase goods from certain federal government contracts without the requirement for public bidding pursuant to the Local Public Contracts Law, and through this resolution and properly executed contracts, the City of Newark plans to use such contracts to maintain the video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and state and federal agencies; and
WHEREAS, the Director of OEM concludes that bidding is not practicable in order to meet acquisition timing; and
WHEREAS, the desired items are not available through a State contract or other in-state procurement process; and
WHEREAS, N.J.S.A. 52:34-10.6 authorizes the City to purchase equipment paid for or reimbursed by federal funds awarded by the United States Department of Homeland Security without public bidding if the contractor either: (1) is a holder of a current State contract for the equipment; or (2) is participating in a federal procurement program established by a federal department or agency; or (3) has been approved by the State Treasurer in consultation with the New Jersey Domestic Security Preparedness Task Force; and
WHEREAS, WEY Technology, Inc., was awarded Government Services Administration Contract #GS-35F-130DA for “General Purpose Commercial Information Technology Equipment, Software and Services”; and
WHEREAS, WEY Technology, Inc., has presented a proposal to OEM, whereby WEY Technology Inc. will maintain the video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and state and federal agencies; and
WHEREAS, the total contract amount not to exceed Sixty-Two Thousand Fifty-One Dollars and Fifty Cents ($62,051.50) covers the SLA from April 1, 2020 through March 31, 2021; and
WHEREAS, WEY Technology Inc., has represented that it is qualified by its experience and reputation for reliability and longevity to provide maintenance of the City’s EOC video-wall controller in a manner that is consistent with the terms and conditions set forth in the SLA; and
WHEREAS, OEM desires to enter into a SLA with WEY Technology Inc., to maintain the City EOC’s video-wall controller at a cost not to exceed $62,051.50.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee(s), the Directors of Public Safety and Office of Emergency Management, are authorized to enter into a Systems Maintenance and Service Level Agreement (SLA) with WEY Technology Inc., 15 W 38th Street, Suite 809, New York, New York 10018, to maintain the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal, at a contract amount not to exceed Sixty-Two Thousand Fifty-One Dollars and Fifty Cents ($62,051.50) for the period of April 1, 2020 through March 31, 2021.
2. The contract is ratified from April 1, 2020 to the date of adoption of this resolution.
3. No municipal funds shall be required, as the Project is fully funded through New Jersey Office of Homeland Security and Preparedness, FFY18 Urban Areas Security Initiative (UASI-Local Share) Grant Program.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. There shall be no amendment of this contract without the approval of the Municipal Council by resolution.
6. Attached is the Certification of Funds issued by the Director of Finance, which states that there are available sufficient legally appropriated funds in the amount of Sixty-Two Thousand Fifty-One Dollars and Fifty Cents ($62,051.50) from: Business Unit NW051, Department G18, Division/Project P18U0, Activity A, Account # 71280 and Budget Reference B2018, for the purposes set forth herein above.
7. The Director of OEM shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee(s), the Directors of the Department of Public Safety and Office of Emergency Management (OEM), to enter into a Systems Maintenance and Service Level Agreement (SLA) with WEY Technology, Inc., 15 W 38th Street, Suite 809, New York, New York 10018, to maintain the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal, at a contract amount not to exceed Sixty-Two Thousand Fifty-One Dollars and Fifty Cents ($62,051.50) for the period of April 1, 2020 through March 31, 2021.