Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Street Sweepers
Entity Name(s)/Address(s): Northeast Sweepers and Rentals, Inc., 16 Passaic Avenue, Unit 9, Fairfield, New Jersey 07004
Contract Amount: $700,000.00
Funding Source: 2020 Budget/Department of Public Works, Division of Sanitation/NW011-110-060-0605-7195-B2020
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will be used to provide maintenance and repair to street sweepers for the City of Newark, Department of Public Works, Division of Sanitation.
Advertisement Date: May 1, 2020
Bids Solicited: Two (2)
Bids Received: One (1)
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WHEREAS, on May 1, 2020 the City of Newark (the “City”), through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair: Street Sweepers for the Department of Public Works, Division of Sanitation as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing, distributed two (2) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing, published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on May 14, 2020, the Division of Central Purchasing, received one (1) bid in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works, Division of Sanitation, recommended that a single award be made to Northeast Sweepers and Rentals, Inc., 16 Passaic Avenue, Unit 9, Fairfield, New Jersey 07004, the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of the Department of Public Works, Division of Sanitation, that a single award be made to Northeast Sweepers and Rentals, Inc., 16 Passaic Avenue, Unit 9, Fairfield, New Jersey 07004, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Northeast Sweepers and Rentals, Inc., 16 Passaic Avenue, Unit 9, Fairfield, New Jersey 07004, the only responsive and responsible bidder, to provide Maintenance and Repair: Street Sweepers for the City of Newark, Department of Public Works, Division of Sanitation, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed Seven Hundred Thousand Dollars and Zero Cents ($700,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council, by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2020 Budget/Department of Public Works, Division of Sanitation/NW011-110-060-0605-7195-B2020. This contract shall not exceed Seven Hundred Thousand Dollars and Zero Cents ($700,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months to commence after fully executed contract for one (1) vendor.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into and execute a contract with Northeast Sweepers and Rentals, Inc., 16 Passaic Avenue, Unit 9, Fairfield, New Jersey 07004 to provide Maintenance and Repair: Street Sweepers to the City of Newark, Department of Public Works, Division of Sanitation, at an amount not to exceed $700,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months and to commence upon a fully executed contract.